Assistant Legal and Risk
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Job Location:
Salary:
Experience Required:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
We are seeking a highly organised and professional Assistant: Legal and Risk to provide high-level administrative and coordination support to the Chief Legal and Risk Officer for a four-week temporary assignment.
This role is ideal for a detail-oriented individual with experience in a legal or risk management environment who thrives in a fast-paced high-trust setting. You will play a key role in ensuring the smooth day-to-day operation of the Legal and Risk function handling confidential information with discretion and professionalism.
Key Performance Outputs
Administrative & Executive Support
- Manage the CLROs diary including scheduling meetings appointments and travel arrangements (including visa applications)
- Handle all incoming and outgoing correspondence (email phone calls and mail) ensuring timely responses and accurate record-keeping
- Prepare edit and format correspondence reports presentations and other professional documents
Document Preparation & Management
- Draft type proofread and format legal documents contracts agreements and correspondence
- Maintain well-organised electronic and physical filing systems
- Ensure all legal and risk documents are accurately stored easily accessible and up to date
Meeting & Event Coordination
- Coordinate and schedule meetings including preparing agendas taking minutes and tracking action items
- Arrange logistics for meetings conferences and events (venues catering technical support)
- Ensure meeting packs and materials are prepared and distributed in advance
Communication & Stakeholder Liaison
- Act as the primary liaison between the CLRO and internal and external stakeholders
- Facilitate communication with business units clients and external legal counsel
- Assist in managing relationships with external legal service providers and vendors
Project & Compliance Support
- Support special projects and initiatives led by the CLRO
- Track project timelines milestones and deliverables
- Handle sensitive and confidential information with the highest level of discretion
- Support compliance activities and assist with audits where required
Requirements
Minimum Requirements
- Matric grade 12
- Relevant tertiary qualification
- Proven experience as an Executive Assistant or in a similar Senior administrative role
- Prior experience within a legal risk or professional services environment is highly advantageous
Key Skills & Competencies
Technical / Functional
- Strong understanding of legal department or law firm operations
- Legal document drafting and document control
- Advanced proficiency in Microsoft Office (Word Excel PowerPoint)
Behavioural / Professional
- Exceptional organisation and time-management skills
- Excellent written and verbal communication
- Ability to manage multiple priorities under pressure
- High level of professionalism integrity and confidentiality
- Strong attention to detail and problem-solving ability
- Tactful discreet and confident in dealing with senior stakeholders
Why This Role
- Exposure to executive-level decision-making
- Hands-on experience in a Legal & Risk environment
- Ideal short-term opportunity for an experienced professional seeking a focused impactful assignment
Required Skills:
Functional/Technical Knowledge of functioning of a legal department / firm. Legal document drafting Computer literacy: MS Office (Excel Word PowerPoint) Leadership/Behavioural Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to handle multiple tasks simultaneously and work under pressure. High level of professionalism and confidentiality. Strong attention to detail and problem-solving skills. Excellent planning organisational skills. Detail and results orientated. Ability to act with tact and discretion.
Required Education:
Suitable tertiary qualificationProven experience as an executive assistant or in a similar administrative role preferably in a legal or risk management environment.
