Executive Assistant – Legal Invoicing & Administration
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Job Summary
Executive Assistant - Environmental Social & Governance
A leading firm located in downtown Montreal is seeking a legal assistant to support its emerging and high-growth companies practice. This role is set within a structured environment where workload expectations are clear the pace is steady and collaboration and respect are highly valued. This is a permanent full-time position with a well-established hybrid model.
What is in it for you:
Competitive salary of $75K$85K.
Permanent position 35 hours/week flexible schedule between 8:30 am. and 9:00 am.
Clear workload: support 1 to 2 partners within a well-structured environment.
Hybrid work model: 3 days in office (including Wednesday) 2 days remote.
3 weeks of vacation starting in the first year.
Group insurance from day one including dental vision and mental health coverage up to $3000.
Family coverage fully paid by the employer.
2% RRSP contribution (after one year).
$750/year wellness program (equipment Apple Watch etc.).
$700/year training budget 4 in-person training days.
Opportunity to participate in internal committees and development activities.
Responsibilities:
Draft revise and format legal documents (agreements procedures correspondence etc.).
Manage calendars calls correspondence and travel arrangements.
Organize meetings conferences meals meeting rooms and logistics.
Transcribe content from notes dictations and voice messages.
Compare documents using Workshare.
Track conference registrations and manage reimbursements.
Handle file opening filing and archiving.
Use internal tools efficiently (OnePlace MCDM Intranet).
What you will need to succeed:
Diploma in Legal Secretarial Studies or equivalent training.
5 years of experience in a law firm or corporate legal department.
Excellent communication skills in French and English both spoken and written to draft revise and transcribe documents and interact with clients and colleagues across Canada and internationally.
Strong knowledge of Microsoft Office Suite (Word Outlook PowerPoint).
Knowledge of Workshare OnePlace or similar tools (asset).
Experience in administrative coordination and complex calendar management.
Ideal candidate:
Highly structured organized and methodical individual.
Proven ability to manage multiple priorities simultaneously in a dynamic environment.
Ability to provide proactive and strategic daily support.
Comfortable working in a high-standard professional environment.
Professional maturity sound judgment and strong sense of responsibility.
Autonomy discretion and impeccable professionalism.
Why Recruit Action
Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.
