Senior Human Resources Manager

Trefethen Family Vineyards is a family-owned estate vineyard and winery in the Oak Knoll District of Napa Valley. For over fifty years we have been crafting distinguished estate grown wines that express the unique spirit of our land vines and people. Our core values include family respect sustainability authenticity learning and joy! With professional leadership and a dedicated team of employees handling every aspect of the operation from the soil to the table our business is truly thriving.

Position Overview

The Senior Human Resources Manager working under the direction of our President is responsible for managing all aspects of the Human Resources department including: creating maintaining and implementing company policies and procedures; administering our benefits program assisting with payroll activities; acquiring and retaining talent; handling employee relations; supporting health and safety programs.

This position serves as a trusted resource for the entire organization fostering open honest communication across the organization building relationships grounded in trust respect and integrity. This role also serves as a trusted business partner to the President and the Trefethen family providing regular insight into people operations offering positive and constructive feedback when appropriate. The Senior HR Manager guides employees and leaders through coaching mentorship and connection to appropriate resources supporting teamwork performance and development at all levels.

Responsibilities

The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned. To perform this job successfully an individual must have regular and reliable attendance and be able to perform each essential function from the list below satisfactorily with or without accommodation.

Human Resources Leadership
Serve as the HR point of contact for employees and managers
Supports a Manager first culture that empower and enables managers to address employee questions and concerns and escalating to HR when appropriate
Develop implement and maintain HR policies procedures and best practices
Advise leadership on employee relations performance management and organizational issues
Ensure HR practices align with company values and business objectives
Manage all HR vendor relationships including HRIS and benefits brokers
Provide information and feedback regularly to leadership in a timely and thoughtful manner
Cultivate employee engagement across the organization and solicit feedback using employee surveys and other tools
Create content for team communications such as flyers and communication boards
Manage company-wide employee appreciation programs and events
Employee Relations & Performance Management
Support managers with coaching feedback and corrective action processes
Lead employee investigations documentation and resolution of workplace issues
Oversee performance review processes and support development planning
Promote a positive compliant and respectful workplace culture
Payroll Administration & Compliance
Partner with Accounting and/or payroll vendors on payroll processing
Ensure payroll practices comply with wage and hour laws and internal controls
Oversee timely distribution of paychecks to employees
Train employees on payroll systems time and attendance and related tools
Benefits & Compensation
Manage and administer employee benefits programs including enrollments terminations changes and employee education
Partner with brokers and vendors to manage renewals and employee communications
Support compensation benchmarking and pay structure updates as needed
In collaboration with President and managers support wage reviews and compensation decisions that ensure fairness and equity
Workers Compensation & Leave Management
Own Workers Compensation administration claims management and coordination with carriers
Support employee injury recovery by ensuring they are receiving timely and appropriate care raising and managing any issues with adjuster
Facilitate communication from injured employees to respective managers
Partner with Facilities which oversees safety programs and training to ensure alignment and compliance
Manage employee leaves of absence including FMLA state leave programs and the interactive process for reasonable accommodations
Compliance & Risk Management
Ensure compliance with federal state and local employment laws
Maintain employee records files and HR systems in accordance with legal requirements
Support audits reporting and compliance-related inquiries
Talent & Workforce Support
Support recruiting and onboarding processes as needed
Oversee new hire orientation and HR-related onboarding activities
Partner with managers on workforce planning and retention strategies

Job Requirements
5 years of Human Resources experience at least 2 in an HR leadership role and covering the full spectrum of the HR function
Spanish proficiency both in written and verbal forms is required
Agricultural workforce experience preferred
PHR/SPHR or SHRM-CP/SHRM-SCP preferred
Excellent knowledge of current state and federal laws pertaining to human resources and agricultural labor
Ability to work with the highest levels of ethics objectivity and professionalism maintaining confidentiality and safeguarding sensitive company and employee information
Ability to think strategically while also focusing on tactical and operational issues
Ability to build relationships and credibility across the organization
Ability to deal with conflict in a direct and timely manner
Ability to effectively manage multiple priorities with appropriate urgency
Strong organizational problem-solving and analytical skills
Demonstrated experience in promoting equality inclusion excellence pride and experience partnering with management in building a positive organizational culture
Highly organized and detail oriented with effective time management skills
Ability to work independently and execute job responsibilities with limited guidance and supervision
Ability to identify and escalate issues of importance to leadership
Ability to foster positive and trusting working relationships within all levels of employees
High emotional intelligence judgment discretion diplomacy and political acumen
Strong customer service orientation
Versatility flexibility dependability and a willingness to work within changing priorities

Work Conditions
Work is performed within a general office environment with standard office equipment
Occasional time is spent in other areas of the property including vineyard production and tasting room resulting in exposure to varying temperatures inclement weather and noise levels
Work is sedentary in nature but may require standing and walking for up to 20% of the time
Occasional overtime weekend and/or evening work

Physical Requirements
Operate a desktop computer using keyboard and mouse employing repetitive arm and wrist motions
Manual dexterity sufficient to reach/handle items and work with the fingers
Specific vision abilities require close and distance vision
Sit for long periods of time
Occasionally lift and/or move objects weighing up to 20 pounds.
Occasionally stand walk bend twist pull push carry grasp stoop reach kneel crouch or climb stairs.
Occasionally lift and carry items up to 20 pounds.

Pay Transparency Disclosure: The annual salary range for this position is $00. This salary range represents what we reasonably expect to pay for this position. However the actual pay rate will depend upon job-related factors such as overall qualifications skills experience education etc. The Company reserves the right to modify the range at any time.