Human Resources Coordinator

Company:

Number of Openings:

Worker Type:

Position Overview:

Job Description:

Major Job Functions:

Business Partnership / Customer Service:

• Act as the first point of contact for employee inquiries related to payroll benefits recruitment onboarding policies and Workday. Identifies and escalates complex inquiries or cases as needed.

• Provide HR administrative support including presentations data gathering letter drafting and Workday transactions.

• Maintain confidentiality of all sensitive HR and employee information.

• Support leaders and HRBPs with transactional Workday HCM activities.

• Prepare offer letters employment verifications termination/layoff documents and other ad-hoc letters as required.

• Build business knowledge and strong working relationships with leaders.

• Ensure consistent interpretation and application of HR policies and procedures.

Reporting / Analytics:

• Create HR reporting and analytics on KPIs such as turnover recruitment performance reviews employee experience training and compensation and recommend process improvements based on trends.

• Complete unionspecific reporting including temporary transfers seniority accommodation tracking and ability management.

• Prepare ad hoc reports in support of daytoday HR Services needs projects HR cycles and initiatives.

Performance Development:

• Partner with HRBPs and HR Managers to develop skills in investigations terminations performance management training and labour relations support.

• Build generalist HR capability by supporting HR strategies across employee relations talent management compensation training and disability/ability management.

• Work with leaders to develop and review job profiles and job evaluation summaries for compensation processes.

• Manage HCM position management tasks including position creation job and compensation changes and supervisory organization updates.

• Recommend process improvements and support HR audits as needed.

• Interpret and explain Collective Agreements policies procedures and relevant legislation.

Administrative:

• Conduct exit interviews and compile trend reports.

• Coordinate site-access drug and alcohol testing and issue clearance letters.

• Manage the employee recall process in alignment with the applicable CBA.

• Prepare presentations employment documents announcements and maintain distribution lists.

• Perform administrative tasks including filing invoicing expense coding data maintenance and ordering office supplies for the HR team.

Mandatory (Must-Have) Skills:

• Post-secondary diploma or degree in Business Administration or Human Resources

• 2 to 3 years HR generalist experience; or Combination of both education and experience would be considered

• Proficient in all aspects of the MS Office Suite

• Prior experience with any HRIS System (Workday)

Nice-to-Have (Non-Mandatory) Skills:

• Experience working in a unionized work environment is an asset

• Working towards CPHR designation would be considered an asset

• Understands and can interpret the collective agreements as it relates to Finning (Canada)

• Knowledge and understanding of Privacy legislations labour and employment laws regulations procedures and standards in Canada

• Understanding of change management methodologies.

• Understanding of project management approaches and techniques.

• Knowledge of Workers Compensation Board and WorkSafeBC

Soft Skills:

• Excellent organizational and time management skills; ability to balance multiple priorities and meet deadlines in a fast paced environment

• Excellent initiative combined with planning analytical and decision making skills

• Effective written & verbal communication skills with a strong attention to detail

• Adapt to changes in the work environment manage competing demands and is able to deal with frequent change delays or unexpected events.

• Ability to maintain confidentiality at all times.

• Demonstrates thoroughness and monitors work to ensure quality results and compliance with government regulations.

• Ability to work independently as well as in a team environment

At Finning we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer and we actively encourage all individuals to express themselves and achieve their full potential. As a company we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do notdiscriminate against applicants based on gender identity race national and ethnic origin religion age sexual orientation marital and family status and/or mental or physical Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process please inform your recruiter.