Personal Assistant

WEM Civil is a leading civil contractor in NSW delivering residential industrial infrastructure and open space projects across Greater Sydney the Illawarra and Hunter regions. We are known for delivering high-quality outcomes on time and within budget whilemaintainingthe highest standards of safety and environmental sustainability. With a team of over 300 skilled professionals we work collaboratively to provide practical tailored solutions that meet our clients needs.

At WEM Civil our core valuesteam trust customer first and legacyguide everything we do. We are committed to creating a supportive environment where people can contributedevelop and perform at their to be part of a business that valuesaccountabilityand invests inits people WEM Civiloffers that opportunity.

Opportunity:

WEM is seeking a highly organised and proactive Personal Assistant to support our three General Managers withintheConstruction division and their is a pivotal roleprovidinghigh-level administrative and coordination support centraltodaily operations-managing priorities coordinating workflows and ensuringeffectivecommunication across the business enabling our leaders to focus on delivering high-quality project outcomes.

Key Responsibilities:

• Provide high-level administrative and coordination support to three General Managers within the Construction division ensuring smooth day-to-day operations and alignment to key priorities

• Manage complex calendars inboxes and confidential communications with discretion and efficiency

• Organise internal and external meetings including agendaslogistics and preparation of briefing materials

• Prepare and edit correspondence reports presentations and key business documents

• Support client engagement throughtimelycommunication follow-ups and coordination of key touchpoints

• Coordinate team processes including quarterly check-ins KPI reviews and onboarding activities

• Attend construction meetings and capture clear actionable minutes

• Support reporting special projects and general administrative tasks asrequired

• Assistwith expenses budgets and leave management

• Coordinate travel site visits and teamlogistics

• Build strong relationships across teams and work closely with the Administration team to share knowledge and drive effective outcomes

We Are LookingforSomeone Who Has:

• Demonstrated experience in a Personal Assistant or similar role supporting senior leaders with a strongtrack recordin managing complex schedules communications and administrative functions; experience within construction isadvantageous.

• Exceptional organisational skillswith a proven ability to prioritise tasks manage multiple deadlines and adapt quickly in a fast-paced evolving environment.

• Advancedproficiencyin Microsoft Office Suite(Outlook Word Excel PowerPoint)andfamiliarity with digital collaboration tools such as SharePointandTeams.

• Outstanding written and verbal communication skillswith the ability to draft professional correspondence reports and presentations and communicate effectively with internal and external stakeholders.

• Strong interpersonal skillswith the ability toestablishand maintain trusted working relationships across all levels of the business and with external partners.

• Excellent time management and forward planning abilitieswith a proactive and solution-oriented mindset toanticipateneeds and address challenges before they arise.

• Skilled in the preparation of high-quality business reportingand presentationsensuring information isaccurate clear and visually engaging.

• High levelof discretion and sound judgmentconsistentlymaintainingconfidentiality and professionalism when handling sensitive information.

• Thrives under pressurewith the ability to deliver high-quality work within tighttimeframesand shifting priorities.

• Confident working in close partnership withsenior leadershipdemonstratinginitiative resilience and strong stakeholder engagement across diverse audiences.

• Positive accountable and committed to delivering high-quality outcomes.

WEM TeamBenefits:

• CompetitiveRemuneration:Salarypackagealigned with yourskills andexperience.

• Financial Benefits:16 weeks paid parental leavepaid income protection insurance and $1000 for every successful referral through our employee referral program.

• Invested in Your Growth:Committed to helping our peoplewith structured learning at every stage of their career including access to leadership programsand industry-led training.

• CommunityImpact:Get involved with our partnershipssupporting organisations such as theBlack Dog Institute and Sydney Childrens Hospitals Foundation helping us give back to causes that matter.

• WellbeingSupport:Mental health and wellbeing programs with confidential support for employees and families.

• Strong Team Culture:Be part of a vibrant supportive team culture with regular social events team celebrations and reward and recognition programs that spotlight our people.

Want a glimpse into life at WEM

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WEM Civil is proud to be an equalopportunity employer. We are committed to fostering a diverse and inclusive workplace where everyone feels valued and empowered to succeed.

Asa Champion of Employment for Women in Civil in partnership withtheCCF we actively encourage applications from women and individualsofall backgrounds to join our team.

Ready to take the next step in your career Join us and be part of our ongoing success.