Fleet & Equipment Admin

Campos Equipment LLC is growing and were looking for a Fleet & Equipment Admin to join our team in Denver. This will be an in-office position at our downtown Denver office. The Fleet / Equipment Administrator is responsible for the day-to-day administration maintenance coordination and performance tracking of the companys fleet vehicles and equipment. This role ensures that all fleet and equipment assets are safe reliable cost-effective and compliant with federal state local and company regulations. The position supports preventive maintenance programs vendor coordination data tracking and lifecycle management to maximize uptime and operational efficiency.

Key Responsibilities

Maintain and update fleet and equipment records including hours mileage inspections and maintenance history to ensure adherence to preventive maintenance (PM) programs.

Coordinate and oversee routine maintenance inspections and repairs with internal teams and external vendors to minimize downtime and control costs.

Monitor fleet and equipment condition to ensure all assets are safe reliable and operational.

Ensure compliance with all applicable federal state and local regulations including DOT OSHA and company safety and maintenance policies.

Track analyze and report fleet performance metrics such as fuel usage maintenance costs utilization and repair trends.

Assist in developing implementing and improving preventive maintenance schedules procedures and best-practice policies.

Support vehicle and equipment lifecycle management including acquisition assignment replacement planning and decommissioning.

Maintain accurate documentation for inspections maintenance warranties registrations and regulatory compliance.

Communicate effectively with operations safety and management teams regarding fleet status issues and improvement opportunities.

Assist with budgeting forecasting and cost-control initiatives related to fleet and equipment operations.

Provide training or coordination support to maintenance staff or operators to ensure proper equipment use and upkeep.

Respond to urgent or after-hours maintenance issues as needed to support business operations.

Required Qualifications

Proven experience in fleet administration vehicle maintenance equipment maintenance or a related field.

Working knowledge of preventive maintenance programs vehicle/equipment repair processes and safety standards.

Strong organizational skills with the ability to manage multiple assets vendors and priorities simultaneously.

Proficiency with Microsoft Excel and other data tracking or reporting tools.

Ability to analyze maintenance and operational data to support informed decision-making.

Excellent communication documentation and problem-solving skills.

Pay: $/year depending on experience

Preferred Qualifications

Experience with fleet management or asset management software systems.

Familiarity with DOT OSHA and other regulatory compliance requirements related to fleet and equipment operations.

Background in construction utilities transportation or heavy equipment environments.

Basic understanding of budgeting cost analysis and vendor contract management.

Associates degree or relevant technical training in fleet management automotive technology logistics or a related field.

Work Environment

Combination of office and field/jobsite environments.

May require flexibility in schedule to address urgent maintenance or operational needs.

Occasional travel to vendor locations or job sites may be required.