Associate Project Manager

Associate Project Manager PRI

PRI is hiring an Associate Project Manager to join our growing team. We have offices based in NYC and Paramus NJ and offer a flexible hybrid work schedule.

Job Overview:

The Associate Project Manager (APM) serves as the operational engine behind the delivery of high-impact healthcare communications. You will be responsible for the end-to-end execution of integrated programs ranging from complex digital ecosystems (website development and marketing assets) to high-science medical communication initiatives including peer-to-peer educational programs scientific slide deck development and advisory board logistics.

In this role you will bridge the gap between creative innovation and scientific rigor. You will participate in tactical ideation while navigating the complexities of the Medical/Legal/Regulatory (MLR) review process ensuring every deliverable is clinically accurate on-strategy and compliant.

The position requires a proactive problem-solver with a high sense of urgency and the professional presence to lead internal teams through shifting priorities. We are looking for a candidate who takes ownership of the how so our clients can focus on the why ultimately delivering programs on time and on budget that drive clinical understanding and business growth.

Responsibilities:

• Managing several projects at once via project management system (Workfront) managing all internal communications tasks and timelines across the complete project lifecycle with support from PMs and Sr. PMs

• Develop detailed project plans and collect client information for development

• Facilitate the Medical/Legal/Regulatory (MLR) submission process (e.g. Veeva Vault PromoMats or Zinc) ensuring all scientific references and annotations are prepared for client review

• Daily timeline maintenance to provide accurate picture of project resourcing needs; Coordinate with Scientific Creative and Editorial to align workflows with production timelines

• Schedules and facilitates internal status meetings and reviews keeps PMs informed

• Ability to articulate needs and expectations clearly across multiple teams

• Building and maintaining strong internal relationships that will assist in smooth on-time project development and execution

• Meeting consistently with internal teams to discuss timelines assets progress and deliverables including but not limited to:

  • Scheduling and facilitating project-related team meetings requirement meetings communicating status updates delivering weekly status reports and prelaunch quality checks

• Reinforce adherence to project timelines by working with Client Services and internal teams to meet milestone dates by their deadlines

• Support the planning and execution of live and virtual speaker bureau events congresses and expert consultant meetings

• Escalating potential project issues and delays to senior team leaders

• Unrelenting focus on high-quality and error-free deliverables throughout project lifecycle

• Successfully prioritize and execute tasks in a high-pressure environment

• Assume other duties and responsibilities not specifically outlined herein but which are logically and properly inherent to the position and can add value

Skills and Requirements:

• Minimum 2-3 years project management experience; agency experience a plus

• Excellent organization and project planning skills with a sharp attention to detail and ability to manage multiple projects simultaneously

• Strong interpersonal and communication skills

• Familiarity with the AMA (American Medical Association) style manual and the pharmaceutical regulatory environment

• Understanding of web development process and technologies including waterfall and agile methodologies

• Understanding of the influence and interactions between business requirements agency/client/third party dynamics and deliverables

• Experience with Veeva Vault PromoMats or similar pharmaceutical content management systems is highly preferred

• Experience in digital strategy social media marketing website development or usability principles is a plus

What We Offer:

• A competitive compensation package

• Paid annual vacation holiday and sick time off

• Comprehensive health plans including medical dental and vision

• Competitive 401(k) investment options and generous company matching program

• Life insurance

• Commuter benefits

• Employee referral awards

• Tuition reimbursement

• Training opportunities through industry-recognized programs

• A creative and passionate workplace and a fun collaborative team environment

• Work from Anywhere benefit to ensure a work life balance
  

About PRI:

As the US-based medical communications division of Haymarket Media PRI develops highly customized products for our pharmaceutical clients. The overarching goal is to develop impactful programs that elevate disease awareness and build brand affinity through scientifically-rigorous integrated marketing solutions. Our matrix client teams work tirelessly to ensure that our clientcentric solutions take full advantage of our scientific and clinical knowledge key opinion leader relationships industry intelligence marketing expertise creative and digital innovation advanced data analytics exceptional program management and expansive print/web/mobile distribution channels through our premier network of affiliated Haymarket Media medical brands.

About Haymarket:

Haymarket has its heart and soul in publishing and media. Since the company was founded half a century ago Haymarket has always prided itself on being a highly creative business with an unrelenting focus on the quality of the products and the people. The philosophy has always been quite simple: only by having the highest quality individuals can you produce the highest quality products combining the best in content design production and customer services. Globalization is opening up the world further and provides many opportunities for growth. Haymarket has offices around the world and many of the titles are now truly global brands. Haymarket serves a broad spread of business markets from marketing to medicine to technology along with exhibitions and live events. Predicting the shape of the business in 3 5 or 10 years is almost impossible; and the unpredictability is part of the appeal. Haymarket aims to be the perfect company to work with or for we have the processes and attitude that ensure quality and consistency and an entrepreneurial spirit that makes every day rewarding. As a Certified B Corporation were proud to be part of a community of companies working together for change and taking part in collective action to advocate for a shared goal of a global economy that benefits people and the planet.

An equal opportunity employer Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individuals race color religion gender gender identity national origin citizenship age disability sexual orientation marital status or any other protected category recognized by state federal or local laws.

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