Project Coordinator (Finance)

Ottawa ON. Halifax N.S. Victoria B.C. (CAN.) Hybrid

Thales has a vacancy for a Project Coordinator Finance to support project management activities within a dynamic project environment. The position is responsible for producing and delivering timely and accurate monthly progress claims ensuring project invoicing and billing compliance and tracking both actual and projected project costs and variances. This includes maintaining resource personnel records supporting financial and Industrial Technology Benefits (ITB) reporting responding to customer inquiries and actively participating in process improvements.

Regulatory Compliance Requirements

• Requires direct or indirect access to hardware software technology or technical data controlled under the Canadian Export Control List the ITAR or the EAR.
• Requires a positive Controlled Goods assessment as you will have direct access to hardware software technology or technical data controlled under the Canadian Controlled Goods Program.
• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Key Areas of Responsibility

Under the direction and support of the PMO Manager Lead and the Project Cost Controller the Project Coordinator (Finance) will be responsible to:

• Produce finalize and deliver monthly Progress Claims to the satisfaction of all stakeholders. Verify audit and track project invoices expense claims and billable costs. Confirm resource compliance for sell rates in the Monthly Progress Claim.
• Complete updates to resource personnel register. Contribute to required financial reporting. Support ITB reporting. Lead and participate in process improvements for automation and digitization.
• Respond to customer Progress Claim observations. Monitor and ensure adherence to agreed upon billing cost guidelines. Support Work Package Managers throughout lifecycle of tasks.
• Keep track of actual and projected project costs budgets and variances. Support all identified meetings (internal and external). Monitor project milestone status.
• Assist with on-boarding new team members to the project.
• Support project management and continuous improvement activities by collaborating with cross-functional teams (such as Finance Contracts Procurement and Quality) to ensure business process improvements trade compliance risk and change management project closure lessons learned resource estimation management of project baselines and structures (including WBS OBS RAM) and the fulfillment of all project requirements and registers.

Minimum Qualifications

Bachelors degree or college diploma in Business Administration Project Management Finance or a related technical field.

• Minimum of five years of demonstrated experience in the last ten years in a similar role.

• Ability to manage and control project records and documentation.

• Proficiency in using Microsoft Word Excel Sharepoint PowerPoint and JIRA.

• Familiarity with Enterprise Resource Planning (ERP) tools such as SAP is an asset.

All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program.

• Certification in Project Management or similar.
• Detailed knowledge and understanding of the Defence Sector.
• Experience supporting contract administration.

Schedule: 40 hours per week / 5 day per week.

Physical Environment: Hybrid role Onsite and remote working.

Travel: Minimal travel required.

What We Offer
* Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents including the following:
* Company paid Extended Health Dental HSA Life AD&D Short-term Disability Cancer Care Program travel insurance Employee Assistance Plan and Well-Being program.
* Retirement Savings Plans (RRSP DCPP TFSA) with a company contribution and a match to a DCPP with no vesting period.
* Company paid holidays vacation days and paid sick leave.
* Voluntary Life AD&D Critical Illness Long-Term Disability.
* Employee Discounts on home auto and gym membership.

Why Join Us

Say HI and learn more about working at Thales click here.

The reference Total Target Compensation(TTC) market range for this position inclusive of annual base salary and the variable compensation target is between Total Target Cash 60000.00 - 80000 CDN Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including but not limited to the employees career path history competencies skills and performance as well as the companys annual salary budget the customers program requirements and the companys internal equity. Thales may offer additional benefits and other compensation depending on circumstances not related to an applicants status protected by local state or federal law.

AI

We use artificial intelligenceenabled tools as part of our recruitment process to support activities such as candidate discovery résumé matching and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions including candidate evaluation selection and disposition are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents including the following:

Company paid Extended Health Dental HSA Life AD&D Short-term Disability Cancer Care Program travel insurance Employee Assistance Plan and Well-Being program.

Retirement Savings Plans (RRSP DCPP TFSA) with a company contribution and a match to a DCPP with no vesting period.

Company paid holidays vacation days and paid sick leave.

Voluntary Life AD&D Critical Illness Long-Term Disability.

Employee Discounts on home auto and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.