RFP Senior Coordinator

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position may be based in our global operations center in Tampa FL or at the Firms Dallas office.

General Description

We are seeking a RFP Senior Coordinator to join our team. The RFP Senior Coordinator supports the firms business development and growth initiatives by serving as contributor to develop customized client-facing proposals and materials as well as project management of proposal content.

Key Responsibilities and Essential Job Functions:

• Coordinate and manage the execution of proposals and pitches by developing timelines organizing workflows tracking deliverables and supporting timely highquality submissions.

• Provide ongoing project management of proposals pitch and selected RFP content within the firms proposal management system including monitoring content status managing workflows and supporting effective reuse of materials.

• Serve as a resource for proposals and pitches by drafting editing refining and tailoring materials such as executive summaries cover letters experience and capability descriptions standardized responses and attorney biographies as well as selected RFP content.

• Manage proposalfocused content within the proposal management system including content organization version control tagging updates and tracking of submissions and outcomes.

• Work closely with Business Development colleagues to review maintain and refresh proposalfocused content in the proposal management system ensuring information remains accurate current and aligned with firm messaging and practice priorities.

• Maintain and support the development of proposal and pitch content libraries templates and standard language to promote consistency quality and efficiency across submissions.

• Collaborate with Business Development and Practice Development colleagues to ensure proposal and pitch content reflects current firm capabilities priorities and client requirements.

• Support proposal and pitch processes by coordinating contributor input following up on outstanding items and assisting with routine content or timelinerelated issues.

• Ensure proposal pitch and RFP materials comply with firm branding formatting standards confidentiality requirements and client guidelines.

• Maintain accurate tracking of proposal and pitch activity within the firms proposal management and CRM systems to support reporting and reference needs.

• Partner with the Senior RFP Manager and Director to support daytoday use maintenance and continuous improvement of the proposal management system including adherence to content standards and best practices.

• Assist with proposalrelated initiatives content projects and other duties as assigned.

• Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.

• Special projects and duties as assigned.

Required Skills:

• Strong organizational content management and interpersonal skills with the ability to manage multiple priorities and deadlines concurrently.

• Demonstrated project management skills including the ability to coordinate workflows track progress and ensure timely completion of deliverables.

• Mastery in Microsoft Office Suite especially Word and PowerPoint.

• Experience working with proposal management systems CRM platforms and content databases; familiarity with Foundation or similar systems is a plus.

• Ability to work effectively both independently and collaboratively as part of a team.

• Collegial teamoriented approach with flexibility and willingness to support evolving business needs.

• Excellent written and verbal communication skills with strong attention to detail and the ability to distill complex information into clear concise clientfocused messaging.

• Demonstrated ability to shift priorities and adapt to changing deadlines including availability for occasional evening or weekend work to meet nonnegotiable client deadlines.

Required Qualifications & Education:

• Bachelors degree required.

• 5 to 7 years of experience supporting proposals pitches RFPs business development or marketing initiatives preferably within the legal services industry.

• In lieu of a bachelors degree 7 to 10 years of relevant professional experience in a professional services environment.

• Working knowledge of generative AI tools and their application in content development or workflow support.

Preferred Qualifications & Education:

• Bachelors degree in Journalism English Marketing or a related field preferred.

• Experience supporting law firm business development or proposal efforts is a plus particularly within transactional and/or litigation practice areas.

• Experience working with proposal management systems such as QorusDocs is a plus.

Physical Requirements:

• Ability to sit or stand for extended periods of time.

• Moderate or advanced keyboard usage

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs) dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race color religion sex (including pregnancy childbirth or related conditions transgender status and sexual orientation) national origin age disability genetic information veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact .

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