Sr Office Operations Manager Investment Firm

Office Manager (Confidential Investment Firm)

Location: New York NY (Midtown Manhattan 4 days onsite)
Compensation: $180000 $% Bonus
Employment Type: Full-Time Direct Hire

About the Opportunity

We are partnering with a highly respected $3B AUM investment firm known for its disciplined institutional approach and lean high-performing team. This is a high-impact visible role where you will serve as the operational backbone of the New York office while supporting senior leadership at the highest level.

This is not a traditional office rolethis is a trusted partner position for someone who thrives in fast-paced financial environments and takes pride in delivering a seamless polished workplace experience.

What Youll Do

• Oversee day-to-day office operations ensuring an efficient professional and high-performing environment
• Manage vendor relationships including building management IT and facilities
• Coordinate office logistics: space planning supplies equipment and maintenance
• Provide high-touch executive support to senior leadership (complex calendars meetings travel coordination)
• Lead planning and execution of internal events and select client-facing functions
• Oversee new hire onboarding logistics in partnership with HR and IT
• Manage office budgets invoices and expense reporting with precision
• Serve as the primary liaison with external service providers
• Develop and refine office policies procedures and best practices
• Ensure compliance with firm standards and NYC workplace expectations

What You Bring

• 8 years of office management experience REQUIRED within:
  • Hedge fund
  • Private equity
  • Investment banking
  • Real estate investment / financial services
• Proven experience supporting C-level executives or senior investment professionals
• Strong background managing vendors budgets and office operations in NYC
• Exceptional organization discretion and attention to detail
• Ability to thrive in a high-expectation fast-paced environment
• Proficiency in:
  • Microsoft Office Suite
  • Concur
  • Zoom / Microsoft Teams
• Experience with executive travel expense management and event coordination
• Proactive solutions-oriented mindset with strong ownership mentality

Key Requirements (Please Review Carefully)

• Must have prior financial services experience (no exceptions)
• Must be currently located in the NYC area (no relocation provided)
• Ability to work 4 days onsite in Midtown Manhattan
• Must be authorized to work in the U.S. (no sponsorship available)

Why This Role Stands Out

• Work directly with senior leadership in a highly respected investment firm
• Be part of a lean elite team where your impact is visible and valued
• Competitive compensation aligned with top-tier talent in the market
• Opportunity to shape and elevate the office experience and operations strategy

Interested

If your background aligns and you are seeking a high-level career-defining role in financial services wed welcome a confidential conversation.

Reply with your resume or reach out directly:
Henpen Corporation

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