Finance Operations Manager

Walton Isaacson LLCs (WI) Finance Operations Manager role serves as the central point of accountability for media billing reconciliation and financial accuracy across media operations. This role ensures that all vendor invoices client billings and reconciliations are completed on time accurately and in compliance with client agreements and company policies. The position partners closely with Media Account Management and external partners to streamline the end-to-end financial lifecycle of a media buy from purchase authorization through client billing and cash flow management.

• Department: 9020 - Finance & Accounting
• Location: Culver City CA - Hybrid (candidates must be able to work on-site 3 or more per the needs of the business days per week during designated work hours.)
• Reports To: VP Controller
• Direct Reports: Media Billing & Accounts Payable Specialist
• Job Level: Manager
• FSLA Status: Salary Exempt
• Employment Type: Regular Full-Time

Responsibilities and Essential Functions

Billing & Reconciliation

• Manage and execute the monthly billing cycle for all media buys ensuring billing aligns with client approved budgets.
• Review and approve the reconciled vendor invoices within media and financial management systems.
• Oversee timely and accurate client billing submissions in accordance with client requirements and contractual deadlines.
• Manage intercompany billing and ensure invoices and revenue recognition align with monthly financial close.
• Reconcile discrepancies between client reporting submissions and client billing deadlines to ensure timely client billing and improved cash flow.

Process Management & Controls

• Maintain and improve documentation for the Media Finance workflow and standard operating procedures.
• Coordinate updates to client reporting to ensure all client reporting reflects actualized spending.
• Partner with Media and Account Management to review budget-to-actual reports identify discrepancies and confirm reconciled media spend.
• Develop tools and timelines to reduce the backlog of aged vendor invoices (>60 days) and improve reconciliation efficiency.

Financial Analysis & Reporting

• Prepare/review monthly reconciliations of planned versus actual spend.
• Provide variance analysis and cash flow summaries to leadership monthly.
• Support quarterly forecasting and accrual reviews.
• Partner with Finance and Account Management to produce client-facing reconciliation summaries.
• Create dashboards or reporting tools to track reconciliation status by vendor campaign and client.

Leadership & Collaboration

• Supervise train and cross-train team members supporting media billing functions.
• Collaborate cross functionally with all teams involved to improve invoice accuracy and reduce discrepancies.
• Lead cross-functional process improvement initiatives to identify and adjust recurring blockers in reconciliation or invoice flow.
• Represent Media Finance in cross-functional reviews with Finance Account Services Media and external partners.

System & Tools

• Maintain working knowledge of media planning and buying platforms.
• Utilize financial systems for coding approvals billing and payment workflows.
• Support implementation of documentation tools and change management processes to ensure accurate tracking of budget revisions and media plan updates.

Professional Conduct

• Demonstrate behavior consistent with WIs standards of conduct.
• Duties may be modified or assigned at any time to meet the needs of the business.

Required Qualifications

• Bachelors degree in Accounting Finance or related field.
• Minimum 5-7 years of Media Finance experience with a focus on billing and reconciliation.
• Deep understanding of media buying planning and billing cycles.
• Proficiency in financial systems and Excel.
• Strong analytical organizational and communication skills.
• Prior experience in media agency environment.
• Proficiency with platforms such as Prisma/Mediaocean and Maconomy.

Physical Demands

• Standing: 5% - 10%
• Sitting: 80% - 85%
• Reaching: 5% - 10%
• Lifting: 0% - 5%
• Bending: 0% - 5%
• Stooping: 0% - 5%
• Walking: 5% - 10%

Other Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Frequent use of hands and fingers for typing data entry and operating office equipment.
• Ability to view computer screens for extended periods.
• Occasional light lifting of office materials (files binders laptop equipment up to 10 lbs.
• No travel required.

The salary range for this position is $105000.00 to $130000.00 (annualized salary exempt). Where an employee or prospective employee falls within this range will depend on among other factors actual pay ranges for current or former employees in the subject position; the associated discipline; market and budgetary considerations; tenure and standing with the company (for current employees); as well as the employees or applicants background pertinent experience and qualifications.

At WI we are committed to cultivating an environment that promotes diversity equity and inclusion. We foster DEI in our workplace and are a global community that believes our unique qualities should be celebrated. We want everyone at Walton Isaacson to bring their authentic selves to work every day irrespective of age disability (including hidden disabilities) gender gender identity or reassignment marital or civil partnership status pregnancy or maternity race religion or belief or sexual orientation.

Benefits Overview

• Medical: PPO High-Deductible PPO HMO (California Only)
• Dental: PPO HMO (California Only)
• Vision
• Flex Spending Account (FSA/DFSA): Medical Dependent Care
• Health Savings Account (HSA): For High Deductible PPO Medical Plan Only
• 401(K) Retirement Savings: 4% Company Match Fully-Vested
• Flexible Time Off Policy
• Paid Holidays: Up to 10 Days Year-End Break
• Electronic Expense Reimbursement
• Gym Reimbursement
• ...& MANY MORE!