Job Description

Administrative Assistant

Title:

The Center for Health Care Facility Planning Licensure and Finance (PLF) in the NYS Department of Healths Office of Primary Care and Health Systems Managements is seeking to fill one (01) Administrative Assistant position located at 6 Empire State Plaza Corning Tower Albany New York 12237.

Summary:

The successful candidate will serve as the main support staff person in the Executive Office for the center. Candidates may also be asked to perform other assignments and/or administrative functions in support of the Center.

General duties:

• developing and maintaining databases / tracking systems g. tracking the materials received from outside agencies or tracking bureau leave requests
• answering the main center phones taking messages when appropriate and directing incoming calls to the appropriate bureaus
• oversee the Executive Deputy Commissioner Clearance (EDCC) process
• use the OPCHSM tracking system for those letters that do not go through EDCC process
• assign Executive Correspondence (ECUs) in the OPCHSM section of InterTrac
• assign Certificate of Needs (CONs) in NYSCON
• update architects spreadsheets in the CONS section in Teams using CONSTAT for the Bureau of Architecture and Engineering Review
• update and compile DASNY letters for the Director of the Division of Finance
• formatting documents in Microsoft Word PowerPoint and Excel as needed
• point of contact for setting up web-based meetings in person meetings interviews for the Executive Office and the Division of Finance as well as conference calls for staff
• other administrative functions including the monitoring shared email accounts and drafting professional responses answering phones referring calls and answering inquiries maintaining executive calendars

The successful candidate should be reliable dependable punctual highly self-motivated detail-oriented and be able to function efficiently and effectively in a fast-paced work environment.

Minimum qualifications include a High School Diploma (or equivalent); one (1) year minimum experience working in an office setting; excellent working knowledge of Microsoft Office applications (specifically Word Excel PowerPoint and Outlook;) the ability to handle multiple shifting priorities; strong organizational and communication skills (written and verbal); maintain and work with electronic databases and systems.

Preferred qualifications Strong verbal communications skills. Ability to handle multiple tasks. Good organizational skills and the ability to work independently. Experience with Excel Outlook Word tracking as well as scheduling of meetings.





We provide equal employment opportunity for all applicants and employees regardless of race color sex gender identity gender expression religion age national origin citizenship disability medical condition family care status marital status domestic partner status sexual orientation genetic information military/veteran status or any other protected basis.