National Recruitment Specialist

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Learn more about our recruitment process.

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Posting Information:
This posting is for an existing vacancy.

Term: 15 months

This position is being offered as a Secondment or contract opportunity.

The internal posting deadline for this position is Thursday April 16 2026 at 11:59PM.

• A Vulnerable Sector Check is required
• A valid Drivers Abstract and ability to rent a car in Canada (i.e. possession of a valid G drivers license or equivalent) is required

Job Description:

Primary Purpose

The Marketing and Undergraduate Recruitment (MUR) unit of the Registrars Office (RO) is responsible for supporting institutional enrolment management goals and supporting campus partners by leading infrastructure development. Canada represents both the greatest source of undergraduate students and major institutional enrolment and revenue goals.

The National Recruitment Specialist (NRS) is responsible for the successful scheduling and implementation of all activities related to national (within Canada outside Ontario) undergraduate recruitment and associated strategies including budget travel communications research and data light of research that confirms the impact of effective high school recruitment visits the NRS plays a key role in providing mature confident competent and credible external representation of the university to prospective students and their supporters.

Key Accountabilities

Leads & implements national recruitment activities

Organizes oversees and executes travel to strategically selected high schools and other community organizations within Canada and primarily outside of Ontario including coordinating logistics creatively solving any problems that may arise and organizing well-developed plans that include consideration of important factors such as other universities travel strategies and high school professional development days

Leads proactive recruitment events including but not limited to presentations and networking with prospective students and their supporters guidance counsellors and Waterloo staff and alumni

Collaborates with campus partners to secure support for out-of-province recruitment events as needed

Contributes to the development and execution of recruitment presentations including scripts slides and display materials appropriately targeted for national audiences

Participates in extensive training and professional development prior to each new recruitment season including polishing the delivery of effective and engaging presentations that incorporate compelling stories about the UWaterloo experience

Ensures timely accurate consistent and ongoing follow-up with key audiences including responses to direct in-person or email inquiries from students encountered by UWaterloo representatives during national recruitment events

Manages positive and effective relationships with prospective students and their supporters; recruitment and admission staff from other institutions; guidance counsellors and other school staff; and Waterloo students and alumni

Informs the development of recruitment scripts visual presentations and display materials appropriately targeted for national audiences

Collaborates Advises Consults Mentors

Supports the National Recruitment Supervisors work leading annual recruitment training for new staff and campus partners

Coordinates with MUR colleagues to ensure mutually positive approaches to overlapping audiences (e.g. Indigenous students international students in Canada historically underrepresented equity-deserving groups)

Facilitates opportunities to share information learned on the road to key subject matter experts across campus

Engages campus colleagues on a regular basis to inform learn and coordinate approaches to recruitment efforts

Develops relationships with priority campus partners to meet common goals

Supports national and provincial collective recruitment efforts through working group and committee participation

Reporting Insights and Understanding

Uses MUR strategic planning documents to guide work and shape workplace expectations

Understands the role of research in MURs evidence-based strategies

Develops writes updates and follows business plans to which the role contributes

Executes work in alignment with departmental process and project management guidelines

Develops and uses a range of data sources to advise manager on recommendations for initiatives and planning

Establishes metrics to assess the effectiveness of initiatives and act on feedback to ensure initiatives are meeting the goals of MUR and stakeholders

Contributes to departmental initiatives and culture

Ensures that MUR and UWaterloo values are present when engaging with others and delivering on all aspects of the position

Keeps fully informed and knowledgeable about all aspects of programs admissions student life and other issues related to prospective students

Maintains awareness of cultural language religious political socio-economic and any other relevant factors in Waterloos recruitment markets

Participates in MUR recruitment events and in the administration of specific RO department-wide and UW campus wide responsibilities

Required Qualifications

Education

Bachelors degree preferably from Waterloo

Experience

2-3 years experience in university recruitment

Leadership experience preferably involving training/mentoring students

Excellent written and oral communication skills including delivering dynamic presentations

Understanding of student recruitment and the many forces that influence students post-secondary decisions

Ability to speak credibly about all aspects of Waterloo including admissions student life programs co-op financing residence and success after graduation

Strong organizational and problem-solving skills coupled with the ability to handle multiple projects and deadlines in a fast-paced environment

Demonstrated initiative in moving projects from launch to completion with limited supervision

Event management expertise

Knowledge/Skills/Abilities

MS Office 365 (especially Word Excel PowerPoint and Sharepoint)

A Vulnerable Sector Check is required

A valid Drivers Abstract and ability to rent a car in Canada (i.e. possession of a valid G drivers license or equivalent) is required

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research learning teaching and community building and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students faculty and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity anti-racism and inclusion. As such we encourage applications from candidates who have been historically disadvantaged and marginalized including applicants who identify as First Nations Métis and/or Inuk (Inuit) Black racialized a person with a disability women and/or 2SLGBTQ.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application interview or workplace accommodation requests please contact Human Resources or ext. 45935.