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Now more than ever our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximizethe abundant opportunities for growth and success.

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HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field you will find HSS an innovative supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission you too can be part of our transformation across the enterprise.

Emp Status

Work Shift

Compensation Range

What you will be doing

Position Summary

The Education Program Coordinator provides administrative and operational support for fellowship programs rotating residents and academic visitors. This role manages day-to-day program operations coordinates trainee onboarding and educational activities supports accreditation and compliance processes and serves as a key liaison between trainees faculty and hospital administration.

This position requires organization communication skills and the ability to manage multiple concurrent tasks in a fast-paced academic medical environment.

Key Responsibilities

Manage administrative aspects of residency and fellowship including:

• Recruitment application processing scheduling and coordinating interviews and submitting rank lists
• Coordinate onboarding and offboarding including orientation credentialing and access setup.
• Serve as the primary contact for trainees providing support resources and guidance throughout their training.
• Track trainee progress maintain evaluations oversee milestone completion and prepare program reports.
• Develop and maintain trainee program policies procedures academic calendars and onboarding materials.
• Manage vacation lists and coverage issues for trainees.
• Create and maintain trainee call schedules rotation schedules academic calendars and ACC coverage assignments.
• Coordinate trainee schedules and assist with training program related meeting logistics. Coordinate with service line administrative team regarding faculty schedules to maximize faculty participation in trainee program related events.
• Coordinate accreditation and compliance:
  • Prepare for ACGME reviews internal evaluations and site visits.
  • Collect scholarly activity of the trainees (and faculty when needed for ACGME related reporting) maintain required program records and prepare evaluation and outcomes reports.
  • Facilitate completion and processing of trainee evaluations case logs and other required documents.
  • Schedule and document trainee program-related meetings (i.e. Clinical Competency Committee Program Evaluation Committee Meetings)
  • Prepare and submit other program-specific accreditation(s) or renewals as needed
• Plan and execute academic and program-related events including Grand Rounds Journal Club Distinguished Guest Lectures alumni gatherings orientations welcome receptions and graduation events.
• Coordinate academic visitors including identifying a host ensuring necessary clearance process creating and coordinating visit itineraries and providing clear and consistent communication with visitors and hosting physicians.
• Manage supplies workspace needs and daily operational requirements relevant to the training programs.
• Coordinate professional related travel logistics for fellows including flights accommodations itineraries etc.
• Submit and track reimbursements for trainees and program-related expenses.
• Manage and maintain various academic funds grants and service accounts that support residency and fellowship programs in collaboration with program leadership.
• Prepare correspondence meeting materials documentation and reports relative to the training programs as needed.
• Develop and maintain productive working relationships with fellows faculty hospital administration and external partners.
• Represent the training programs at internal events and support outreach to partner institutions and academic collaborators.
• Coordinate and facilitate communication between trainees mentors and partner organizations.

Qualifications

• Bachelors degree and 34 years of professional experience required; experience with GME programs or ACGME-accredited environments preferred
• Proficiency with Microsoft Office (Word Excel Outlook PowerPoint) required; familiarity with EPIC or other academic/clinical systems preferred
• The ideal candidate will be detail oriented proactive possess strong communication skills the ability to manage multiple priorities in a fast-paced environment collaborate with stakeholders at all levels and learn new systems as needed

Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled compassionate reliable service to our community in a safe and healing environment. Consistent with this commitment Hospital for Special Surgery provides care admits and treats patients and provides all services without regard to age race color creed ethnicity religion national origin culture language physical or mental disability socioeconomic status veteran or military status marital status sex sexual orientation gender identity or expression or any other basis prohibited by federal state or local law or by accreditation standards.