Director of Gift Documentation

Job Description

Reporting to the Senior Director of Donor Relations and Prospect Development the Director of Gift Documentation acts as the universitys central resource for donor gift documentation and collaborates closely with gift officers Advancement Services University counsel Virginia Tech Foundation counsel and financial offices to facilitate the documentation creation of and management of endowments current-use funds and related amendments. The Director is responsible for understanding and adhering to policy while making recommendations for policy updates as addition the Director will ensure alignment with legal and operational guidelines. This position will work to streamline processes provide individual and group trainings create and maintain resource materials and create executive briefings in support of gift documentation workflows. This role requires a balance between personalized donor interactions strong collaboration skills and meticulous process management to ensure both a positive donor experience while ensuring a lasting institutional legacy. The Director will play a pivotal role in donor engagement crafting timely documentation that honors both donor intent and Virginia Techs strategic vision.

Required Qualifications

Masters degree or Bachelors degree with extensive experience in compliance strategic communications writing editing or donor relations.
Ability to interact and build positive relationships with internal and external constituents.
Strong analytical skills and ability to solve problems.
Demonstrated experience drafting editing and reviewing formal documents preferably legal or financial in nature.
Proficiency using Microsoft Word (including advanced formatting and merges) Excel (sorting data comparison) and PowerPoint.
Proven success interpreting and applying policies or legal guidance in a compliance-oriented environment.
Documented ability to manage complex projects in a fast-paced organization with multiple stakeholders and to communicate complex information in a clear and concise manner.
Experience managing sensitive and confidential donor or financial information with discretion.

Preferred Qualifications

Familiarity with legal agreements and higher education gift documentation.
Working knowledge of IRS regulations related to charitable giving and CASE.
Demonstrated experience using fundraising CRM software (e.g. Blackbaud or similar platforms).

Pay Band

N/A

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

$75000 - $85000

Hours per week

40 hours per week

Review Date

Open until filled

Additional Information

Unable to Sponsor Work Visas.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.