Executive Assistant

At MC Saatchi our brand is our people living our values. Our values are our yardstick. Of who we are and how we show up.

For each other.

For our clients.

For the work.

As one uncommonly helping each other out walking in other worlds and running towards a problem. No matter which city were based in were all in.

The Opportunity

The Executive Assistant is the glue that holds the office and executive team together. Youre a natural problem solver with a creative mindset bringing energy and initiative to everything you this role youll partner closely with the Chief Creative Officer and Executive Creative Director ensuring their days run effortlessly. Wherever their focus goes youre one step ahead across emails tasks projects client interactions and key deliverables.

Beyond executive support youll also take the lead on office management keeping day-to-day operations running smoothly. From coordinating meetings and maintaining a well-stocked welcoming space to organising team events youll play a key role in creating an environment where everyone can do their best work.

A snapshot of What Youll Do

• Oversee strategic scheduling of Executives time by rationalising time so it is spent in the appropriate focus areas and intuitively understand when to respond on their behalf.

• Create & manage a consistent systematic process for Executive Leadership Team meetings ensuring time is utilised efficiently.

• Drive accountability by drafting prep materials and agendas in advance recording notes keeping meetings on track and following up for the successful completion of action items.

• Lead the management of the employee social events calendar in partnership with key stakeholders.

• Office management of the Melbourne hub and support to Sydney & Auckland as needed.

• Booking staff travel and accommodation in line with the business travel policy.

• Supporting the onboarding and off-boarding of staff alongside P&C and IT teams.

• Assist with Melbourne resourcing by attending weekly resourcing WIPs updating team allocations in Harvest meeting invites and supporting the Resource Manager to ensure accuracy across schedules and national planning.

• Build & maintain successful stakeholder relationships across the Global MC Saatchi Group and with our client and industry partners.

• Cost management for onsite events all staff meetings and parties.

• Plus much more!

Your Ideal Experience

• 3-4 years of experience in an Executive Assistant capacity ideally from a creative/marketing agency.

• Work Health and Safety training or experience.

• Strong organisational administrative and time management skills.

• Strong ability to manage upwards anticipate needs and work autonomously during busy period.

• Professional communication skills with experience preparing external communications on behalf of executives.

• Great communicator and people manager with experience of linking the leadership team and the broader organisation.

• A passion for activating brilliant cultural moments that bring staff together.

• Knowledge of Melbournes best and client-appropriate venues is a big plus.

MC Saatchi Group Ambition

At MC Saatchi Group our ambition is to create and curate Cultural Power for our clients. We do this by connecting specialist expertise powered by creativity data and technology to help build famous brands solve the most complex business and societal challenges.

Cultural Power needs diversity of thinking we are committed to fostering a diverse and inclusive workplace. We strongly encourage applications from First Nations people individuals with disabilities those from diverse cultural and linguistic backgrounds mature-age workers and LGBTQIA communities. Our flexible work policies employee-led diversity networks and inclusive career development initiatives reflect our core value Walk in Different Worlds which drives our DE&I mission. If you need any adjustments during the recruitment process please let us know.

What WE Value MOST

• Walk in different worlds

• Make Uncommon Sense

• Run Towards the Fire (except if there is an actual fire when we run away from it)

• Roll as one

• Be excellent to each other

Best Bits About Working With Us

Our big benefits fuel our big ambitions. Were here to support and encourage our people at every turn. Our commitment to your individual needs stems from our diverse Flexible Flexibility work approach flexing to how you want to work and how you want to take your leave. Youll be saying hello holidays with our flexible public holidays summer half days and even extra leave for taking your leave. And to further our support to you Family First Health and Wellness paid leave are on offer along with our Work From Anywhere in the world initiative (so you can stay connected across the globe). Plus you can join our inclusive community led networks supporting things you care about and your cultural and social wellbeing.

WHAT ARE YOUR BIG AMBITIONS

Wed love to hear what your ambitions are and how we can help you realise them with us!

#LI-Hybrid