Executive Assistant (L.6899)

We welcome everyone!

This role is part of our commitment to fostering an inclusive workplace: this is why Satispay mainly dedicates this job opportunity to candidates eligible under specific employment protection laws including those with disabilities or other protected status in line with Italian law (L.68/99). We encourage candidates from all backgrounds to apply.

Still willing to apply for the role

This specific application form is dedicated mainly to candidates with disabilities. However we value diversity and talent in all its forms and everyone is welcome to apply for a job at Satispay! If youre interested in the role but youre not a candidate with disabilities visit the following link and apply there.

About us

Satispay began by rethinking the simple act of a payment to remove the friction from our daily routines. But we didnt stop there. Today we are building a complete financial platform designed to empower people and concretely improve their lives.

By giving our 6 million users a clear open path to pay save and invest we are evolving into the definitive destination for every financial need.

What youll be doing

As our Executive Assistant (L.68/99) youll be the person who acts as the primary facilitator for the executives daily operations.

Heres what your day-to-day will look like:

• Master Calendar & Oxygen Management Proactively managing complex calendars for multiple executives prioritizing high-leverage meetings while protecting deep work time.

• Lead Meeting Lifecycle & Briefing Producing daily briefing packs capturing minutes during key meetings and ensuring all action items are tracked to completion.

• Orchestrate Travel & Logistics Managing end-to-end global travel and logistics including conferences and roadshows.

• Drive Internal Operations & Culture Acting as a Program Manager to ensure company-wide deadlines are met and organizing internal All-Hands team ceremonies and celebrations.

• Collaborate on Executive Material Ensuring the executive has all necessary decks data reports and presentations ready 24 hours before they are needed.

• Handle Administrative Operations Handling expense reporting procurement requests and document management to keep things running efficiently.

Who were looking for

We need a problem-solver who loves teamwork and gets things done. If youre curious and ready for real ownership youll fit in! Does this sound like you

• Experience You have 5-7 years in a high-pressure support or operations role ideally within scale-up tech finance or consultancy environments.

• Anticipation & Strategic Thinking Ability to see around cornersanticipating needs and solving logistical issues before they even exist.

• Tools & AI Proficiency Mastery of Google Suite Slack and Notion with proficiency in using AI to optimize workflows.

• Strong Communication & Discretion Fluent in Italian and English with the ability to maintain absolute confidentiality regarding sensitive data.

• Flexibility & Ownership A full flexible approach and a willingness to go the extra mile to support the team.

CareAbout: how we support your impact

We move fast and evolution never stops. Its a fun ride but it can be challenging. To make sure our people truly thrive were committed to making their lives easier both in the office and out in the world. Thats why we created CareAbout:

• Health (Private insurance for you and your family psychological support with Serenis mental health workshops)

• Financial resources (Stock Option Plan Meal vouchers Relocation support if youre moving countries)

• Growth and development (Professional development programs Internal mobility Language courses with Preply)

• Flexibility (Unlimited PTO Flexible working hours)

• Family (Enhanced parental leave Additional leave for child sickness)

Initial salary: Starting from 40000 gross per annum
This baseline is set using objective gender-neutral criteria for the roles core requirements. However we do not believe in putting a ceiling on talent. The final compensation package is tailored according to your unique experience and expertise. If your skills go beyond the standard profile apply anyway so we can discuss a package that reflects your true value.

Equal Opportunity Employer

At Satispay were proud to be an equal opportunity employer. We celebrate diversity and inclusion welcoming individuals of all backgrounds. This opportunity is open to everyone regardless - for instance - of race colour religion sex gender identity sexual orientation and national origin. Join us in a workplace where everyone belongs!

Learn more about us

Our values and pillars arent just fancy words on a page - they really shape everything we do. Explore them here.

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Required Experience:

IC