Accounts Payable Clerk

Accounts Payable Clerk
The Accounts Payable Clerk is responsible for accurately processing and recording company payables ensuring vendors are paid on time and maintaining accurate financial records. This role supports the accounting function by verifying invoices reconciling accounts and assisting with month-end closing activities while complying with company policies and accounting standards.

LOCATION: Manasquan NJ 08736
PAY RATE: 27.00 hour
HOURS: 8:00am to 5:00pm

Key Responsibilities

Invoice Processing & Payment

• Receive review and verify vendor invoices for accuracy proper approvals and compliance with company policies
• Match invoices to purchase orders and receiving documentation
• Enter invoices into the accounting system accurately and timely
• Prepare and process payments via check ACH wire or other approved methods
• Ensure payments are issued in accordance with agreed vendor terms to avoid late fees or service interruptions

Vendor & Account Management

• Set up and maintain vendor records including W-9 information and payment
• Respond to vendor inquiries regarding payment status and account
• Reconcile vendor statements and resolve variances promptly
• Reconciliations & Reporting
• Reconcile accounts payable subledger to the general ledger
• Assist with month-end and year-end close activities
• Prepare accounts payable aging reports and other ad hoc reports as needed

Compliance & Controls

• Ensure adherence to company policies internal controls and accounting
• Support audits by providing documentation and responding to requests
• Maintain organized and accurate electronic and physical records

Collaboration & Support

• Coordinate with procurement receiving and other departments to resolve
• Assist with process improvements to increase efficiency and accuracy within accounts payable
• Perform other accounting or administrative duties as assigned

Required Qualifications

• HS diploma or equivalent; associates degree in accounting or finance preferred
• 2 years of experience in accounts payable accounting or related finance role
• Basic understanding of accounting principles and accounts payable processes
• Proficiency with accounting software and Microsoft Excel
• Strong attention to detail and accuracy

Preferred Qualifications

• Experience with ERP systems (e.g. SAP Oracle NetSuite Dynamics)
• Knowledge of 1099 reporting requirements
• Experience in a multi-entity or high-volume AP environment