Deputy Director of BBJ Administration

Job Description
Hours: Full-Time 35 Hours
Work Location: Primary: 777 Third Ave New York NY 10017 and Other: 30-30 Thomson Ave LIC Queens 11101

Only candidates who are permanent in the Administrative Community Relations Specialist title or those who are reachable on the open-competitive list (exam #6002) may apply. Please include a copy of your Notice of Results card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria you will not be considered for an interview.

The NYC Department of Design and Construction Borough Based Jails (BBJ) seeks a Deputy Director of BBJ Administration. The selected candidate will own and manage the administrative and operational infrastructure of the division including overseeing onboarding and offboarding staffing coordination and consultant tracking; managing technology access workspace assignments and coordination with HR and T&I; maintaining SOPs dashboards staffing trackers procurement logs; ensuring consistency accuracy and organization of divisional documentation; establishing and maintaining standardized administrative processes across the division; supporting procurement workflows and coordinating with internal units; ensuring follow through on administrative and operational tasks across teams; identifying inefficiencies and implementing process improvements; serving as the central point of coordination for Executive Assistant supporting divisional leadership; aligning priorities workflows and task management across executive support functions; ensuring effective calendar management meeting coordination and follow-ups across leadership; creating structure and accountability within the executive support function; leading internal communications staff engagement initiatives and coordination efforts; supporting division-wide meetings reporting and documentation needs; and anticipating administrative and operational needs and resolving day-to-day issues to support divisional leadership.

Please note: All candidates must be currently authorized to work full-time in the United States (U.S.). In compliance with Public Law 99-603 candidates are required to present original documents proving citizenship or the legal right to work in the U.S. DDC is unable to support or sponsor any visa application or visa extension including but not limited to OPT/STEM visas H-1B visas F-1 practical training permanent residence sponsorship or any proposed change of visa type. DDC does not offer a training program as required by U.S. immigration law and is not hiring temporary employees. Candidates must have proper work authorization when an employment offer is made.

Additionally educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: applicants including City Employees:
Please go to NYC Government Jobs Explore Careers City of New York go to Search for Open Jobs and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS) e-mail mail or fax your resume to DDC directly.

ADMIN COMMUNITY RELATIONS SPEC - 1002F

Qualifications :

1. A baccalaureate degree from an accredited college or university accredited by regional national professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and four years of satisfactory full-time community liaison community organization or community relations experience at least two years of which must have been in a broad administrative or policy-making capacity with responsibility for planning organizing coordinating developing evaluating and/or administering a large community service program or activity; or
2. A four-year high school diploma or its educational equivalent approved by a States Department of Education or a recognized accrediting organization and eight years of satisfactory full-time experience as described in 1 above at least two years of which must have been in a broad administrative or policy-making capacity with responsibilities as described in 1 above; or
3. Education and/or experience equivalent to 1 or 2 above. Undergraduate education above the high school level may be substituted for the community liaison community organization or community relations experience but not for the two years of broad administrative or policy-making experience described in 1 above at the rate of 30 semester credits from an accredited college or university (as described above) for each year of experience up to a maximum of 4 years. Graduate education beyond the baccalaureate degree may be substituted for the community liaison community organization or community relations experience but not for the two years of broad administrative or policy-making experience described in 1 above on the basis of 30 graduate credits from an accredited college or university (as described above) for each year of experience up to a maximum of 2 years. However all candidates must possess a four-year high school diploma or its educational
equivalent approved by a States Department of Education or a recognized accrediting organization and two years of full-time experience in a broad administrative or policy-making capacity with responsibilities as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time