Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinsons disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimers disease psychosis and Lewy body dementia psychosis along with earlier-stage programs that address other underserved patient needs. At Acadia were here to be their difference.
Please note that this position is based in San Diego CA OR Princeton NJ. Acadias hybrid model requires this role to work in our office three days per week on average.
Position Summary
The Sr. Manager Events brings internal meetings and incentive experiences to life turning business strategy into well-run memorable programs. Youll support end-to-end planning and on-site delivery partner closely with cross-functional teams and vendors and ensure every event is executed smoothly compliantly and within budget.
Primary Responsibilities
Support end-to-end planning and on-site execution for internal meetings events incentive trips and related programs
Develop and manage timelines project plans budgets and vendor deliverables
Source venues support site selection and negotiate hotel contracts
Manage room blocks rooming lists no-show reports and post-event reconciliation
Manage registration communication graphics and signage and meeting materials
Coordinate meeting specifications including food and beverage gifting production/AV needs décor entertainment and ground transportation
40% a month of travel requirement.
Internal Meetings
Support the planning and execution of meetings from 10-person regional sales meetings to all-company events with 1000 attendees
Source venues and effectively negotiate hotel contracts
Own the attendee journey: registration communications travel details on-site execution and post-event follow-ups
Provide on-site support to ensure an exceptional experience for all attendees
Incentive Trips:
Help project manage annual incentive trip calendar timelines and budgets; track expenses and reconcile upon program completion
Support research and recommendations for extraordinary destinations and venues
Plan and execute memorable on-the-ground experiences for attendees including group meals outings and activities
Brainstorm and source attendee gifts and gifting experiences
Oversee attendee travel arrangements to ensure a VIP experience
Provide on-site support to ensure an optimal attendee experience
Track winner awards and rewards; report relevant information to Acadia Finance to ensure compliance with internal policies and procedures
Congresses & Conferences:
Provide occasional on-the-ground support for medical congresses and conferences in support of Acadias congress-planning leads
Education/Experience/Skills:
Bachelors degree or an equivalent combination of relevant education and applicable job experience. A minimum of 5 years experience in the pharmaceutical or biotechnology industries in progressively responsible meeting planning positions including meetings congresses and incentive trips.
Must possess:
Certified Meeting Professional (CMP) designation
Cvent certification or comparable experience with Cvent Event Management Attendee Hub and Venue Sourcing modules
Experience independently managing pre to post-event requirements for internal meetings of 30 50 attendees; Experience supporting meeting planning for internal meetings of 250 attendees
Strong written and verbal communication skills
MS Office proficiency in Copilot Outlook Word PowerPoint and Excel
Understanding of Regulatory Legal and Medical requirements for pharmaceutical marketing/events
Effective interpersonal skills and the ability to lead without authority
Strong organizational abilities and detail orientation
Ability to prioritize effectively to manage multiple programs at one time
Excellent budget management skills
Experience negotiating hotel contracts
Self-direction and a sense of urgency
Flexibility adaptability and solution-orientation; able to pivot without skipping a beat
Ability to thrive in an environment of growth and continual improvement
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Required Experience:
Manager
About Acadia PharmaceuticalsAcadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinsons d...
About Acadia Pharmaceuticals
Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinsons disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimers disease psychosis and Lewy body dementia psychosis along with earlier-stage programs that address other underserved patient needs. At Acadia were here to be their difference.
Please note that this position is based in San Diego CA OR Princeton NJ. Acadias hybrid model requires this role to work in our office three days per week on average.
Position Summary
The Sr. Manager Events brings internal meetings and incentive experiences to life turning business strategy into well-run memorable programs. Youll support end-to-end planning and on-site delivery partner closely with cross-functional teams and vendors and ensure every event is executed smoothly compliantly and within budget.
Primary Responsibilities
Support end-to-end planning and on-site execution for internal meetings events incentive trips and related programs
Develop and manage timelines project plans budgets and vendor deliverables
Source venues support site selection and negotiate hotel contracts
Manage room blocks rooming lists no-show reports and post-event reconciliation
Manage registration communication graphics and signage and meeting materials
Coordinate meeting specifications including food and beverage gifting production/AV needs décor entertainment and ground transportation
40% a month of travel requirement.
Internal Meetings
Support the planning and execution of meetings from 10-person regional sales meetings to all-company events with 1000 attendees
Source venues and effectively negotiate hotel contracts
Own the attendee journey: registration communications travel details on-site execution and post-event follow-ups
Provide on-site support to ensure an exceptional experience for all attendees
Incentive Trips:
Help project manage annual incentive trip calendar timelines and budgets; track expenses and reconcile upon program completion
Support research and recommendations for extraordinary destinations and venues
Plan and execute memorable on-the-ground experiences for attendees including group meals outings and activities
Brainstorm and source attendee gifts and gifting experiences
Oversee attendee travel arrangements to ensure a VIP experience
Provide on-site support to ensure an optimal attendee experience
Track winner awards and rewards; report relevant information to Acadia Finance to ensure compliance with internal policies and procedures
Congresses & Conferences:
Provide occasional on-the-ground support for medical congresses and conferences in support of Acadias congress-planning leads
Education/Experience/Skills:
Bachelors degree or an equivalent combination of relevant education and applicable job experience. A minimum of 5 years experience in the pharmaceutical or biotechnology industries in progressively responsible meeting planning positions including meetings congresses and incentive trips.
Must possess:
Certified Meeting Professional (CMP) designation
Cvent certification or comparable experience with Cvent Event Management Attendee Hub and Venue Sourcing modules
Experience independently managing pre to post-event requirements for internal meetings of 30 50 attendees; Experience supporting meeting planning for internal meetings of 250 attendees
Strong written and verbal communication skills
MS Office proficiency in Copilot Outlook Word PowerPoint and Excel
Understanding of Regulatory Legal and Medical requirements for pharmaceutical marketing/events
Effective interpersonal skills and the ability to lead without authority
Strong organizational abilities and detail orientation
Ability to prioritize effectively to manage multiple programs at one time
Excellent budget management skills
Experience negotiating hotel contracts
Self-direction and a sense of urgency
Flexibility adaptability and solution-orientation; able to pivot without skipping a beat
Ability to thrive in an environment of growth and continual improvement
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