Planning & Reporting Manager

Asset Planning & Reporting Manager Mascot NSW
Location: Mascot NSW
Company: BGIS Major Transport & Infrastructure Environment
Employment Type: Full-Time Permanent On-Site
Other Information: Free On-Site Parking

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management delivering innovative and sustainable solutions to clients across diverse industries. We are committed to creating safe inclusive and supportive environments where our people and our clients can thrive.

Purpose of the Role

BGIS is seeking an Asset Planning & Reporting Manager to join a newly established contract within a large fast-paced transport environment. This is a newly created role offering the opportunity to contribute to how planning reporting and service coordination are shaped from the beginning.

Reporting to the Account Manager you will work closely with operational and support teams to guide planning activities oversee FM Hub coordination and provide meaningful insights that support day-to-day operations. Your work will help ensure services are delivered smoothly transparently and with a strong focus on continuous improvement.

The ideal candidate is thoughtful collaborative and detail-oriented with a natural ability to bring people processes and data together to support positive outcomes.

Key Responsibilities

• Support and guide the day-to-day operations of the FM Hub including service request coordination and communication
• Manage end to end all Asset planning and scheduling activities for Planned Preventative Maintenance (PPMs) including identifying all corrective maintenance required. Updating of asset database to ensure maintainable assets are correctly captured maintained and reported.
• Prepare and share clear accessible reporting on performance service levels and trends
• Develop dashboards and reporting tools to improve visibility and understanding of operations
• Work closely with teams to ensure data is accurate consistent and meaningful
• Provide insights that support informed decision-making and continuous improvement
• Identify opportunities to streamline processes and improve efficiency over time
• Foster a collaborative and supportive team environment across planning reporting and coordination functions
• Management of 3 helpdesk operators.

Education Experience & Skills

Essential:

• Degree in business finance engineering data analytics or a related discipline
• Experience in planning reporting analytics or coordination within a service-based or operational environment
• Confidence using tools such as Power BI and Excel to present and interpret data
• Familiarity with CMMS platforms (e.g. Maximo) or similar systems
• Strong attention to detail and a commitment to data accuracy
• Clear and inclusive communication skills with the ability to engage a range of stakeholders
• Ability to manage priorities in a dynamic environment while maintaining a calm and organised approach
• Staff Management

Desirable:

• Experience within facilities management infrastructure or similar environments
• Exposure to process improvement or workflow enhancements
• Familiarity with automation tools (e.g. Power Automate)
• ASIC clearance (or ability to obtain)

Workplace Flexibility

To support your success this role will be based on-site in Mascot within a critical operational environment. Free on-site parking is available.

Why Join BGIS

Key Benefits Include:
Spot recognition vouchers and $2000 employee referral bonus
Access to Flare for discounts across retailers energy utilities & more
Fitness Passport for you and your family
Free on-site parking
Career progression through internal mobility and secondments
Leadership development programs and structured career pathways
2 paid volunteer days annually and community engagement initiatives
Health and wellbeing support including EAP and wellness programs

BGIS is a global leader in facility management energy and sustainability project delivery asset management and technical services. We employ over 12000 people worldwide and manage over 50000 diverse facilities including critical environments such as data centres.

How to Apply

If you are someone who enjoys working collaboratively bringing clarity to complex information and contributing to a supportive and high-performing team we would love to hear from you.

BGIS is an equal opportunity employer and we strongly encourage applications from women Aboriginal and Torres Strait Islander peoples LGBTQ individuals and people from culturally diverse backgrounds.

Eligibility

To be successful in the role applicants must have full working rights in Australia.

Apply Now

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