Senior Executive Assistant

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Position Overview:

Job Description:

Executive Support & Calendar Management Manage complex dynamic calendars; prioritize meetings; coordinate travel; and ensure the executive is fully prepared for all engagements.

Communication & Correspondence Draft edit and manage highlevel communications presentations and reports; serve as a liaison between the executive and internal/external stakeholders.
Operational Coordination Support strategic initiatives track deliverables and ensure followthrough on action items across departments.
Meeting & Event Management Plan and execute executive meetings board sessions offsites and leadership events including agendas materials and logistics.
Information & Workflow Management Maintain confidential records manage sensitive information and streamline administrative processes for efficiency.
Relationship Management Build strong relationships across the organization; act as a point of contact for senior leaders clients and partners.
Problem Solving & Anticipation Identify issues before they arise remove barriers and proactively support the executives priorities.
Project Support Assist with research data gathering and project coordination for strategic initiatives and special assignments.

Qualifications

• Extensive experience supporting Csuite or senior executives.

• Exceptional organizational communication and interpersonal skills.

• Strong judgment discretion and ability to handle confidential information.

• Advanced proficiency with productivity tools (e.g. Microsoft 365 project management platforms).

• Ability to manage competing priorities in a fastpaced environment.

• Strong analytical and problemsolving abilities.

• Professional presence and ability to interact with stakeholders at all levels.

At Finning we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer and we actively encourage all individuals to express themselves and achieve their full potential. As a company we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do notdiscriminate against applicants based on gender identity race national and ethnic origin religion age sexual orientation marital and family status and/or mental or physical Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process please inform your recruiter.