Country Administrator Austria

Job Description

General Summary:

The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a Country Manager Executive Director or Vice President-level manager.

Key Duties and Responsibilities:

• Manages calendars for assigned personnel including meeting scheduling (both internal and off-site meetings) accepting/declining invites meeting prioritization securing conference rooms ordering catering and day-of logistical and administrative support
• Serves as a departmental resource for Vertexs internal technologies (i.e; Procurement SharePoint Concur Vertex U VLearn etc.)
• Exchanges and integrates information from stakeholders into departmental reports
• Books flights/hotels completes expense reports and arranges team lunches/dinners and offsite meetings for assigned personnel
• Based on established departmental procedures prioritizes and addresses requests for appointments e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel
• Coordinates and helps prepare meeting materials including meeting agenda preparation/distribution collecting/printing meeting pre-reads minute- or note-taking and assembling/editing PowerPoint presentations
• Processes group purchase orders invoices and contracts
• Assists with visitor registration including pre-registering and escorting visitors
• Assists with the onboarding of new personnel into the department
• Ensures seamless day-to-day physical operations of the site/office to include: inventory control of office supplies; office support services via coordination with IT and Operations & Facilities staff on computers phones and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors.
• Oversees relevant local vendor relationships with office services providers such as cleaning companies couriers equipment technicians mail/shipping services etc.
• Reviews and tracks office budget may assist with resource planning/allocation for the site
• Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office

Knowledge and Skills:

• Established knowledge of Microsoft Office products
• Developed time management skills and organizational skills to prioritize work and/or multi-task
• Keen attention to detail
• Discretion to handle sensitive and confidential correspondence

Education and Experience:

• Strong administrative experience or the equivalent combination of education and experience.

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Flex Designation:

Flex Eligibility Status:

In this Hybrid-Eligible role you can choose to be designated as:
1. Hybrid: work remotely up to two days per week; or select
2. On-Site: work five days per week on-site with ad hoc flexibility.

Note: The Flex status for this position is subject to Vertexs Policy on Flex @ Vertex Program and may be changed at any time.

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Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a persons race color sex gender identity or expression age religion national origin ancestry ethnicity disability veteran status genetic information sexual orientation marital status or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager or contact Talent Acquisition at