QCQA Coordinator Austin Industrial (Houston, TX)

Key Responsibilities

Administrative & Director Support

• Provide direct administrative support to the Director of Quality including preparing reports presentations and communications.
• Assist with preparation of PIC slides and quality performance summaries for each region.
• Coordinate quality documentation and information flow between corporate quality and project sites.

Quality Reporting & Data Management

• Assist in collecting quality and welding data from project sites including:
  • Welding status and progress
  • Welder continuity and qualification status
  • Rework data and key quality performance indicators (KPIs)
• Learn to manage and support Smartsheet Power BI and other reporting tools for quality metrics and trend analysis.
• Support trend tracking and analysis related to welding metrics and Root Cause Analysis (RCA)

Quality Documentation & Logs

• Maintain and update companyâwide quality logs including:
  • NonâConformance Reports (NCR) logs
  • Repair and Alteration logs
  • Quality resource logs
• Maintain electronic quality file packages and assist with verifying documentation for completeness and accuracy.
• Assist with the preparation and maintenance of turnover packages for fabrication shops when required.

Codes Compliance & Packages

• Assist in developing code compliance packages for project sites without assigned Quality Control Inspectors.
• Support the preparation and maintenance of quality documentation to meet applicable codes standards and client requirements.

Quality Management System (QMS) Support

• Assist with revisions and updates to the Quality Manual and Standard Operating Procedures (SOPs).
• Ensure correct document revisions are maintained and posted on company systems such as Austin Net and Egnyte.
• Support Egnyte Uniform File Structure (UFS) compliance reviews at both corporate and project levels.

Certifications & Qualifications Management

• Maintain qualification and certification files for Quality Control personnel and other quality resources.
• Assist in organizing and filing:
  • Inspector and Quality Control EO credentials
  • Welder qualification records (including entry into UKG when required)
  • Resumes and qualification documentation
• Maintain files for NDE subcontractors including Level III letters and certifications.

Additional Support Duties

• Assist in preparing Root Cause Analysis (RCA) reports and presentations.
• Provide general clerical support filing tracking and organization of quality records as needed to support audits and client reviews.

Required Qualifications

• High school diploma or equivalent required; Associates degree or related coursework preferred.
• Minimum 25 years of administrative or clerical experience preferably in construction industrial or engineering environments.
• Experience supporting quality safety or technical departments strongly preferred.
• Proficiency with Microsoft Office (Excel Word PowerPoint).
• Strong organizational skills with a high attention to detail and document accuracy.
• Ability to manage multiple tasks and priorities across multiple projects and regions.

Preferred Qualifications

• Experience in the oil gas chemical or heavy industrial construction industry.
• Familiarity with QA/QC terminology welding documentation and industrial codes.
• Experience with Smartsheet Power BI Egnyte UKG or similar systems.
• Exposure to quality management systems (QMS) audits or regulatory compliance environments.
• Ability to interpret basic quality documentation and technical records.

Required Experience:

IC