International Programs & Projects Advisor

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

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Job Summary

A Brief Overview

Reporting to the Associate Director International Programs (Commerce) of the Centre for International Management (CIM) the International Programs & Projects Advisor plays a pivotal role in shaping the global academic experience at Smith. This position is critical to planning coordination and successful delivery of Smiths international initiatives including undergraduate Commerce Double Degrees and International Letters of Permission. A key component of this role includes overseeing the assessment of academic transfer credits for undergraduate and graduate students participating in exchanges and double degree programs. The International Programs & Projects Advisor ensures that students can seamlessly pursue global learning opportunities while maintaining academic excellence and program integrity. This work is achieved through strong organizational skills attention to detail and the ability to manage multiple priorities and timelines in a complex fast paced environment.

Beyond program coordination this role builds and sustains strong professional relationships among students faculty international partners and administrative teams to continually strengthen Smiths international presence and foster a supportive globally engaged academic community.

This role requires a high degree of analytical thinking sound judgement and the ability to interpret academic policies and apply them consistently as well as a strong commitment to accuracy and process rigor.

This position manages projects and acts as the project lead by developing work plans investigating issues seeking feedback managing risks anticipating challenges and making recommendations. This position provides strategic support coordination research modelling and analysis to contribute to the completion of project deliverables. This position works closely with senior leadership team on communications to raise awareness for the project.

Job Description

What you will do

• Acts as the project lead for small-scale projects by developing work plans investigating issues seeking feedback managing risks anticipating challenges and making recommendations.


• Takes the lead in developing strategies to collect organize model and analyze information from a variety of different sources. Conducts data analysis and performs research to support the collection synthesis and interpretation of complex material and data to facilitate decision making.


• Analyses information requests and defines data requirements.


• Leads and conducts information gathering exercises.


• Develops communications plans to raise awareness of the projects.


• Oversees the project budget and identifies costs and processes expenses.


• Schedules and assigns work and provides direction on its completion. Coordinates and monitors workflow.


• Prepare project schedules.


• Establishes maintains and manages databases.


• Other duties as required in support of the department and/or unit.

• Four-Year Bachelor Degree or equivalent.
• in business administration preferred.

• More than 3 years and up to and including 5 years of experience.

• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.


• Provide effective consultation and advice on non-straightforward and/or complex issues.


• Interaction with others requires interpersonal skills and the ability to understand and influence.


• Adapt messages to meet the different needs of different audiences.


• Builds relationships trust and credibility.


• Prioritize and distribute work to deliver objectives on time and to the highest standard.


• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.


• Actively participate in project team meetings and develop individual and unit project plans.


• Lead procedural or technological change within a unit.


• Identify opportunities to improve the effectiveness and efficiency of work processes.


• Seek information and input to fully understand the cause of problems.


• Appropriately assesses risks before making a decision.


• Contribute to the creation and evaluation of possible solutions.


• Take action to remove obstacles and address problems before they impact performance and results.


• Apply equity diversity accessibility inclusion and Indigenization considerations to decision making and planning.


• Promote a work environment that is free from sexual violence harassment and discrimination and the ability to show empathy for those who have experienced trauma.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .