Executive Assistant

Key Responsibilities:

• Manage and maintain Cluster heads calendar including scheduling meetings appointments and travel plans
• Coordinate meetings end-to-end including scheduling logistics venue booking and resource arrangement
• Follow up on meetings track action items and ensure timely closure
• Handle claims processing documentation and follow-ups with accuracy and confidentiality
• Draft review and manage correspondence reports presentations and internal documentation
• Arrange domestic and international travel (flights accommodation visas if applicable) prepare itineraries and manage travel documentation
• Maintain systematic filing (physical and digital) of correspondence and records
• Manage vendor relationships including coordination negotiation support and timely payments
• Act as a liaison between internal and external stakeholders
• Screen calls emails and requests ensuring prioritization and timely responses
• Maintain confidentiality of sensitive information and documents
• Support in organizing internal events leadership meetings and offsites if any
• Ensure adherence to timelines processes and organizational policies

Qualifications Knowledge & Skills:

• Proficiency in MS Office Suite: Word Excel and PowerPoint
• Strong knowledge of office management systems and procedures
• Excellent written and verbal communication skills in English
• Strong organizational and time management abilities
• Ability to prepare reports presentations and business correspondence

Personal Attributes:

• Highly organized and detail-oriented
• Strong interpersonal and communication skills
• Ability to interact confidently with senior management and external stakeholders
• Adaptable and flexible in handling multiple stakeholders and changing priorities
• Customer-focused mindset
• Strong multitasking and prioritization ability
• High level of integrity and confidentiality
• Confident resilient and calm under pressure
• Proactive and self-driven
• Collaborative team player