E-invoicing Project Coordinator

This is a temporary position with a duration of 9 months.

Location: This will be a hybrid opportunity with a requirement to be on-site at least 2 days a week at our office in Hoofddorp Netherlands (or Westbrook ME USA).

IDEXX is hiring an E invoicing Project Coordinator for its Global Business Services (GBS) organization. GBS Operations are at the core of all commercial transactions at IDEXX and this role plays a key part in delivering compliant scalable and efficient e-invoicing solutions across global and regional markets.

What You Will Be Doing:

• You will lead and execute einvoicingrelated projects end-to-end from initiation through delivery ensuring adherence to scope timelines and quality targets across global and regional initiatives.

• You will act as the primary project coordinator and point of contact for einvoicing projects or process improvement initiatives managing dependencies across Finance IT Customer Support Legal & Compliance external vendors and GBS teams.

• You will coordinate and drive business requirements gathering from crossfunctional stakeholders translating regulatory business and operational needs into clear structured requirements and project inputs.

• You will own and manage customer and stakeholder communication including project updates timelines decision logs risks and change impacts ensuring transparency and alignment throughout the project lifecycle.

• You will facilitate workshops and working sessions focused on einvoicing processes data flows regulatory requirements and system integrations ensuring shared understanding and actionable outcomes.

• You will develop and maintain detailed project plans including milestones deliverables risks and dependencies and proactively escalate issues or delays to leadership when needed.

• You will represent GBS operational interests in enterprisewide einvoicing initiatives ensuring solutions are compliant scalable and aligned with OrdertoCash and Accounts Payable processes.

• You will coordinate GBS implementation activities such as UAT preparation cutover planning golive readiness and postimplementation support for einvoicing solutions.

• You will collaborate with internal partners and vendors to ensure regulatory compliance (einvoicing mandates) while minimizing operational disruption and customer impact.

• You will work closely with E-invoicing Process Analyst to support continuous improvement by identifying einvoicing process gaps standardization opportunities and automation opportunities based on project outcomes and stakeholder feedback.

• You will document and communicate project outcomes lessons learned and best practices contributing to organizational knowledge and future einvoicing roadmap planning.

What You Need to Succeed:

• You have a bachelors degree or equivalent education.

• You bring 5 years of experience leading and executing complex crossfunctional projects preferably within Finance Operations OrdertoCash Accounts Payable or compliancedriven environments such as einvoicing or digital transformation initiatives.

• You have strong project coordination and delivery skills including planning execution dependency management risk tracking and stakeholder alignment; formal project management certification (PMP PRINCE2) is a plus.

• You are experienced in gathering structuring and managing business requirements from crossfunctional teams and are able to translate regulatory operational and technical needs into clear actionable project inputs.

• You are comfortable working in regulatory or compliancedriven environments with the ability to balance local requirements global standards and operational feasibility.

• You have a demonstrated ability to lead initiatives independently take ownership of deliverables and drive projects forward in a structured and handson manner.

• You have strong stakeholder management skills enabling you to build credibility quickly and collaborate effectively with Finance Customer Support IT Legal & Compliance vendors and operational teams at multiple levels of the organization.

• You have affinity with SAP and Finance processes particularly OrdertoCash and Accounts Payable; experience with system integrations or invoicing platforms is highly beneficial.

• You are highly organized detailoriented and able to manage multiple initiatives simultaneously adjusting priorities as business needs evolve.

• You are proficient with Microsoft Office tools (Excel PowerPoint Teams) and familiar with collaboration and projecttracking tools such as Smartsheet Visio or similar platforms.

• You are a collaborative team player with strong analytical thinking high ethical standards emotional intelligence and a continuousimprovement mindset.

• You possess excellent communication skills in English both written and verbal with the ability to create clear customer and stakeholderfacing communications including project updates impact assessments and decision documentation.

Why IDEXX
Were proud of the work we do because our work matters. An innovation leader in every industry we serve since 1983 our team members help pet owners worldwide keep their companion animals healthy and happy ensure safe drinking water for billions and help farmers protect livestock and poultry from disease. We have customers in over 175 countries and a collaborative global culture is one that embraces challenges and encourages learning and discovery. At IDEXX youll be supported by competitive compensation incentives and benefits while enjoying purposeful work that drives improvement. Knowing our work makes a meaningful impact on the health and well-being of pets and people is what motivates us every day. If meaningful work and a sense of purpose are at the top of your list youll find it here. Lets pursue what matters together.

IDEXX values a diverse workforce and workplace and strongly encourages women people of color LGBTQ individuals people with disabilities members of ethnic minorities foreign-born residents and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race color creed sex sexual orientation gender identity or expression age religion national origin citizenship status disability ancestry marital status veteran status medical condition or any protected category prohibited by local state or federal laws.