Director Buildings & Grounds Buildings & Grounds Department (2026-27)

Ref. PCN304

TITLE: Director Buildings and Grounds

REPORTS TO: Assigned Supervisor
DEPARTMENT: Facilities

CLASSIFICATION: Classified Management

Confidential

FLSA: Exempt WORK YEAR/HOURS: 261 days / 7.5 hours or duty
days and hours as assigned

ISSUED: Created: June 2015

SALARY GRADE: CFCA 22

BASIC FUNCTION: Under minimal supervision the Director of Buildings and Grounds plans organizes and directs the maintenance and repair of the Districts buildings grounds and related facilities. The Director Buildings and Grounds directly supervises the following functions: structural maintenance minor construction and repair preventive maintenance electrical maintenance and repair plumbing heating and air conditioning pavements and grounds audio-visual repair and gardening.

Maintain confidentiality of all personnel matters; some duties will involve access to confidential information concerning employer-employee relations.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties knowledge or abilities associated with this classification but is intended to reflect the principal job elements accurately.)

ESSENTIAL FUNCTIONS

• Maintain District buildings and grounds in top condition.
• Promote the safety health and comfort of students and employees in District buildings and grounds.
• Conduct detailed inspections of buildings and grounds and establish maintenance and repair schedules for District facilities; assess the quality and efficiency of Buildings and Grounds services.
• Develop long-range and short-range plans for Buildings and Grounds operations.
• Organize Buildings and Grounds functions and coordinates interaction among the various entities.
• Establish overall Buildings and Grounds policies and procedures; review and approve policies and procedures developed by subordinates in charge of functional areas; ensure an economical safe and efficient work environment; advise immediate supervisor of unusual trends or problems and recommend appropriate corrective action.
• Develop a budget through the analysis of program funding requirements; monitor expenditures to budget and initiates appropriate action to correct cost control problems.
• Respond to inquiries and requests for Buildings and Grounds support from school administrators and District officials.
• Work in conjunction with site administrators to develop an annual maintenance plan for each site.
• Establish appropriate work priorities.
• Order and maintain suitable supplies tools and equipment for all District facilities and property; keep inventory on maintenance equipment and supplies.
• Coordinate special investigations and projects to improve operational efficiency and to assess District requirements for maintenance minor construction and repair services.
• Develop a system for handling emergency repair problems.
• Ensure that all activities conform to government regulations protecting the health safety and rights of employees and the public (including but not limited to asbestos hazardous chemicals access to buildings by the handicapped and playground safety).
• Ensure all Federal state local and District policies are observed during all activities.
• Coordinate and review the work of contractors; ensure compliance with specifications and bid requests; recommend adjustments as necessary.
• Prepare project reports for Leadership Team and other District staff.
• Monitor and approve time records of all staff and approve all overtime using established procedures and budgets.
• Resolve employee complaints and problems presented by union representatives.
• Act as liaison between Buildings and Grounds and other District activities to provide support for maintenance and repair; advise community groups on self-help projects and responds to community inquiries and complaints.
• Respond to after-hours emergency calls and perform after-hours stand-by duty as needed.
• Maintain knowledge of OSHA rules and regulations and other regulatory agencies and assist in the assurances of compliance with those rules.
• Keep abreast of new information innovative ideas and techniques and recommend the adoption of new techniques when appropriate.
• Develop training guidelines and directs overall training programs.
• Train and supervise the performance of assigned personnel; interview select and evaluate employees and recommend transfers reassignment termination and disciplinary actions; review recommendations for employee transfer and promotion; counsel employees regarding performance and attendance problems.
• Select personnel for supervisory positions and approve selections for other positions.
• Direct the preparation and maintenance of a variety of narrative and statistical reports records and files related to assigned activities and personnel.
• Attend and conduct in-service meetings and staff meetings as required.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS
TRAINING EDUCATION AND EXPERIENCE: Bachelor Degree or its equivalency required (2 years of similar and relevant work level experience 1 year of college) in civil engineering or related field with supplementary course work in management and organizational administration. A combination of experience and education may be used to meet the Bachelor Degree requirement; however the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement. Extensive and successful working experience in a comparable position may be substituted for the degree requirement.

• Five (5) years increasing responsible buildings and grounds maintenance including two (2) years of supervisory or managerial experience in a commercial or governmental environment including pesticide application
• Experience working with a unified school district involving sports field and track maintenance is preferred
• Sufficient supervisory experience in facilities engineering and building maintenance to develop a comprehensive maintenance minor construction and repair program

LICENSES AND OTHER REQUIREMENTS:

• Valid California Drivers License
• Employment eligibility will include fingerprints tuberculosis and/or other employment clearance

KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:

• Civil engineering and maintenance techniques
• Administration and management control methods
• Planning techniques
• The methods materials and equipment used in the various building and ground maintenance specialties
• Building construction and maintenance practices and the laws governing construction and repair of public school buildings
• Grounds maintenance practices
• District union state and federal personnel regulations and procedures
• District administrative procedures
• State construction and building codes
• Planning organization and coordination needed for assigned program
• Diverse academic socio-economic cultural ethnic and disability backgrounds of District students
• Correct English usage grammar spelling and punctuation
• Computer software hardware and related technology

ABILITY TO:

• Develop management control systems
• Plan and implement an effective organizational structure
• Develop and implement programs to improve organizational effectiveness and efficiency
• Communicate effectively
• Document results of projects and investigations
• Read interpret and work from drawings and blueprints
• Estimate materials and labor costs
• Layout schedule direct and control a diversified maintenance work program
• Supervise and train personnel
• Keep records and prepare reports
• Develop and monitor budgets
• Produce and interpret spreadsheets
• Meet deadlines with severe time constraints
• Establish and maintain effective relationships with others
• Operate personal computer related software and other office equipment

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions; exposure to a variety of childhood and adult diseases and illnesses; occasional exposure to a variety of weather conditions; exposure to heated/air conditioned and ventilated facilities; exposure to a building in which a variety of chemical substances are used for cleaning instruction and/or operation of equipment; loud noises at times

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting carrying pushing and pulling objects up to 50 pounds occasionally 50 pounds; bending and twisting at the waist reaching overhead above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read write and use the computer; hearing and speaking to exchange information in person or on the telephone and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program activity or in employment on the basis of actual or perceived race religion color national origin ancestry age marital status pregnancy physical or mental disability medical condition genetic information veteran status gender sex or sexual orientation.

Required Experience:

Director