Facilities Assistant

About VIRTUS

VIRTUS Data Centres is a trusted provider of critical digital infrastructure across the UK and Europe. With a strong UK foundation and a rapidly expanding European presence we design build own and operate resilient secure and energy-efficient data centres for some of the worlds leading organisations.

Established in the UK VIRTUS has built a market-leading portfolio across Londons key availability zones and continues to invest significantly in the domestic market. Building on this success we expanded into continental Europe in 2023 launching our first campuses in Berlin and accelerating growth across strategic European locations through 2026 and beyond.

Our ambition is to play a key role in enabling the next generation of digital infrastructure delivering sustainable and innovative solutions while living our core values of Care Helpful Pride Reliability and Dedication.

Job Summary

This is a 9 month fixed term contract. As a Facilities Assistant youll play a crucial role in ensuring the smooth day-to-day operations of our Data Centre Sites. Youll support the facilities management team in delivering essential soft services to create a safe and welcoming work environment. This is a varied role within a rapidly growing organisation.

Duties and Responsibilities

Financial Management: Overseeing financial operations using the VIRTUS SAP system including budget reporting and managing purchase orders and invoices.

Supplier Coordination: Liaising with suppliers for quotes orders deliveries and resolving any issues related to services invoicing and site attendance.

Facilities Management: Ensuring the cleanliness safety and maintenance of the site through regular walkthroughs and coordination with vendors and contractors.

Administrative Support: Providing comprehensive administrative support to the facilities team including managing access requests maintaining records and handling credit card receipts.

Inventory and Supplies Management: Managing and maintaining inventory for stationery first aid kits health and safety items branded clothing PPE and welfare items.

Event and Meeting Coordination: Organizing and planning events arranging catering and ensuring meeting rooms are tidy and well-stocked.

Compliance and Documentation: Ensuring up-to-date insurances TV licenses and asset tagging of white goods are maintained and displayed as required.

Point of Contact: Serving as the first point of contact for staff reporting facilities issues and requests for uniforms and PPE.

Miscellaneous Duties: Handling any other reasonable requests made by the line manager or Senior Central Operations Director.

Person Specification

Experience working in a facilities role is preferred but not required

Strong organizational and administrative skills

Ability to work as part of a team

Attention to detail

Excellent verbal and written communication skills

Ability to multitask and prioritize tasks based on urgency

Flexibility to work varying hours and days as needed

Some Financial experience background or understanding of PO process is desirable

Numerically competent with previous experience using excel (to include pivot tables etc).

Additional Information

This role will be mainly based at Stockley Park Campus will require occasional planned travel to other sites including Slough Hayes Enfield.

In line with VIRTUS Vetting Policy the successful applicant must be willing to undergo a BS7858 screening process.

VIRTUS is an equal opportunity employer. As part of our commitment to fight for equality we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

We reserve the right to close this post for applications should sufficient applications be received.