HIV Program Administrator

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The University of Wisconsin School of Medicine and Public Health Department of Medicine Division of Infectious Disease is recruiting an HIV Program Administrator to perform a wide range of administrative financial and program development and monitoring duties for The HIV Care and Prevention Program.

The HIV Program is a highly dynamic clinical and support services program with an annual budget of over $7 million. The program receives federal and state grant funding to ensure access to HIV prevention and treatment services. The program has a significant 340B Drug Pricing Program that provides grant program income to support program objectives. The Program Administrator is responsible for a wide range of administrative financial and program development and monitoring duties. The incumbent is part of an administrative team led by the Administrative Manager and will work closely with the Administrative Manager two other Program Administrators and other program and clinical staff. The Program Administrator will work closely with the Administrative Manager on program development implementation and evaluation compliance with grant and 340B program requirements and pre- and post-award grant and financial management. Developing an understanding of the HIV care and prevention services provided is necessary to ensure grant and program requirements are met. This position will also require working knowledge of or willingness to learn applicable University of Wisconsin-Madison and UW Health policies and procedures as well as applicable state and federal regulations and guidelines. This position requires the ability to manage multiple projects simultaneously while meeting deadlines.

• This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location.

Key Job Responsibilities:

• Coordinates the daily activities and contracts related to one or more research program(s)

• Assists in the development coordination and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information

• Plans develops and implements processes and protocols to support research aims

• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups collaborates across disciplines and functional areas provides program information and promotes the accomplishments and developments of scholars and research initiatives

• Monitors program budget(s) and approves unit expenditures

• Develops policies procedures and institutional agreements on behalf of the program

Department:

School of Medicine and Public Health Department of Medicine Division of Infectious Disease HIV Care & Prevention Program

Fueled by innovation yet grounded in kindness the Department of Medicineempowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health strive to ensure that everyone in our department understands the importance of social impact and belongingand is empowered to champion it in all they us and be a part of supporting our nationally recognized faculty innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!

The Division of Infectious Disease are national experts in infectious disease clinical care and leadership. We lead comprehensive education research and clinical programs in partnership with the School of Medicine and Public Health and UW Health.

Compensation:

The starting salary for the position is $65449; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.

Required Qualifications:

• Aptitude for working with and understanding financial and other data
• Strong organizations skills
• Problem-solving skills
• Ability to work independently and as part of a team
• Self-directed and goal oriented
• Excellent communication skills

Preferred Qualifications:

• Intermediate skill level in Microsoft Excel
• Experience with University of Wisconsin systems such as Workday RAMP and Concur

Education:

Bachelors degree preferred.

How to Apply:

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To apply for this position select either I am a current employee or I am not a current employee under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload all required documents in that field either as a single combined file or as multiple files in the same upload area.

Upload required documents:

• Cover letter

• Resume

Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of position is an ongoing position that will require continuous work you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information:

Julie Yendrek

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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