Office Manager & Executive Assistant, Spain

Join Fastned at the forefront of Europes electric vehicle and charging infrastructure revolution! As we rapidly expand our charging network across Europe the opportunity to attract and serve more EV drivers is growing fast. To accelerate this growth we are looking for an Office Manager & Executive Assistant to help our Spanish teams thrive.

Together with 400 colleagues from over 45 nationalities spread across 10 countries we drive change in the energy transition. What sets us apart is our focus on reliability sustainability and clean energy. We have been awarded Best Charging Network in the UK France Switzerland and the Netherlands further establishing Fastned as a leading player in the field.

The Role

In this role you are much more than the first point of contact for our guests. You are a culture champion who understands that the environment you create is the heartbeat of the team you bring creative ideas to keep our working environment positive vibrant and professional.

We are looking for an Office Manager & Executive Assistant to join our Madrid office supporting a diverse team of 15 this dual role you will provide dedicated administrative support to both our Country Director and Location Design Director while ensuring the day-to-day operations of the Madrid office run seamlessly.

Electric mobility is new territory for you No problem! As part of your onboarding you will participate in a series of exciting onboardings where you will learn everything important about electric mobility and fast charging infrastructure. We are looking forward to welcoming you to our innovative and rapidly growing company!

What youll do

Office Management

• You are the first impression of Fastned welcoming visitors and new joiners with the warmth and energy that defines who we are.

• Independently organize and prioritize office tasks ensuring day-to-day processes run smoothly and continuously identifying opportunities for improvement.

• You take ownership of challenges that arise in the office environment moving beyond immediate fixes to identify and implement long-term solutions.

• Manage and coordinate agreements with third parties such as maintenance safety and other facility services.

• Oversee the purchase and follow-up of office supplies invoice tracking and run the weekly office routine.

• Organise team trainings outings and events that people actually look forward to handling everything from negotiating with suppliers to making sure the details are sorted.

Executive Assistant

• Support the directors in tasks like draft emails and prepare communications that are clear sharp and always on point.

• Handle expenses and keep the admin side of things tidy so nothing slips.

• Handle the logistics of onsite meetings from preparing presentations to making sure every guest feels welcome and has everything they need.

• Manage the directors calendar with a clear head book appointments set priorities and make sure the right things get the right attention.

• Keep the director in the loop on whats urgent whats coming and what needs a follow-up before they have to ask.

About you

• You bring 1 to 3 years of experience in executive assistance office management or a similar role enough to hit the ground running but with plenty of room to grow.

• You communicate clearly and confidently in both English and Spanish whether thats in writing or face to face.

• You bring a positive mindset and good energy to the people around you.

• Youre organised reliable and have a sharp eye for detail nothing gets past you.

• You dont wait to be told what to do. You spot what needs to happen and you make it happen.

• Youre flexible and calm under pressure and unforeseen situations dont throw you off they energise you.

• Youre comfortable working with Microsoft Office and Google Workspace (GSuite).

• Youre available Monday to Friday and happy to be in the office every day where the magic happens.

Join us in building a better future!

We work hard to change the world but we dont forget to recognise & celebrate our successes big and small. We value work-life balance offer you real work flexibility and have family-friendly policies in place. We have an inclusive work environment love authentic people so dont try to fit in because we like you for who you are!

• Stock option plan we believe in shared value creation.

• A training and development budget of 3000 per year per employee because development and training are important to us and our sector offers endless opportunities.

• Lunch is provided by Pluxee.

• Medical insurance is covered by Fastned.

• Going the extra mile for parents: We provide you with personalised coaching support before during and after parental leave facilitated by Foundree.

• Understanding womens health is beneficial for all of us fostering empathy improving communication and creating a more inclusive workplace. Thats why we teamed up with Flouria providing you with quick access to a broad range of womens health professionals.

• Next to fun events year-round we throw notorious Christmas parties and organize an amazing yearly trip abroad with all employees.

• Other perks include flexible working hours restaurant pass full travel compensation and the working gear of your choice.

Interested in making an impact

We would love to have a conversation with you! Apply now send us your CV and explain in your motivation letter why youre excited about joining Fastned. Here are the next steps of the hiring process:

1. A call with Daiana our Talent Partner

2. An Interview with our Country Director

3. A business case

4. Coffee chat with the team

Then its time to welcome you on board to Fastned!

Fastned stands for equity and inclusion. We welcome applications from people of all backgrounds gender identities sexual orientations religions neurodiversity disabilities parental status or any other protected characteristic that makes you unique.