Buyer

Key Responsibilities

1. Procurement & Sourcing

• Request quotations compare offers and negotiate prices payment terms and delivery schedules.
• Ensure materials meet cost and delivery requirements.

2. Import Operations

• Manage endtoend import process: purchase order creation shipment tracking customs clearance and delivery to plant/warehouse.
• Coordinate with freight forwarders CHAs (Customs House Agents) and logistics partners.
• Verify import documentation (Invoice Packing List BL/AWB COO MSDS HS Codes etc.).

3. Export Operations

• Prepare export-related procurement documents and coordinate with internal teams for outbound shipments.
• Ensure compliance with export regulations licensing and documentation requirements.
• Liaise with customer service and logistics partners for smooth movement of outbound goods.

4. EXIM Compliance

• Ensure compliance with DGFT Customs FEMA RBI and other regulatory bodies.
• Manage application utilization and closure of export incentives (EPCG Advance Authorization RoDTEP etc.).
• Maintain accurate records for audits and statutory requirements.

5. Logistics Coordination

• Optimize logistics costs by selecting efficient freight shipping modes and routes.
• Monitor transit times delays and coordinate corrective actions.
• Evaluate logistics service providers and maintain strong relationships.

6. Supplier & Stakeholder Management

• Develop and maintain vendor relationships for continuous cost improvement.
• Manage vendor performance delivery reliability and quality.
• Work closely with finance production QA and warehouse teams.

7. Reporting & Documentation

• Maintain procurement trackers shipment schedules and cost reports.
• Prepare MIS reports for import / export status cost savings and vendor performance.
• Handle documentation advance payments and bank-related EXIM activities.

Skills & Competencies

• Strong knowledge of EXIM policies customs procedures and DGFT regulations
• Understanding of Incoterms 2020
• Exposure to global sourcing and international trade
• Excellent communication and coordination skills
• Experience with SAP - Preferred
• Analytical and problemsolving abilities
• Make Inbound / PO to Vendors / GRN/service entries with SAP

Qualification

• Bachelors degree in Supply Chain Commerce Engineering or related field
• MBA in International Business / Supply Chain (preferred)
• Certification in EXIM / International Trade (added advantage)

• 68 years of experience in importexport procurement or EXIM operations
• Experience in manufacturing automotive engineering electronics or similar industries

Performance Indicators (KPIs) for EXIM Buyer

& Savings Performance

• Yearly cost savings achieved through supplier negotiation and sourcing optimization
• Reduction in landed cost (%) vs. previous period
• Freight cost optimization (%) through mode selection and forwarder negotiation
• Import duty savings / benefits utilization (EPCG Advance License RoDTEP etc.)

-Time Delivery & Lead-Time Performance

• Import on-time delivery (OTD %)
• Vendor lead-time adherence (%)
• Average import lead-time reduction (month-on-month/quarter-on-quarter)
• Shipment delay cases per quarter and root-cause closures

Compliance & Documentation Accuracy

• Customs / DGFT compliance accuracy (%)
• Zero non-compliance instances with customs DGFT banks and audit requirements
• Correct documentation submission rate (%) (Invoices Packing List BOE COO BL/AWB HS Codes)
• Timely closure of export incentives (EPCG Advance Authorization LC documentation etc.)

Performance & Relationship Management

• Supplier delivery performance (%)
• International supplier quality rejection rate
• Supplier responsiveness score (RFQ response documentation corrective actions)
• Supplier development initiatives conducted (per quarter/year)

Logistics Performance

• Shipment visibility & tracking accuracy (%)
• Reduction in demurrage & detention costs (%) / Total value saved
• Adherence to optimal Incoterms usage
• Improvement in transit time efficiency (%)

Process Efficiency

• Purchase order cycle time (PO to GRN)
• Timely GRN and invoice processing rate (%)
• ERP data accuracy (% errors reported)
• Monthly MIS reporting accuracy and timeliness (%)

Management

• Zero shipment losses / insurance claim cases
• Risk assessment and mitigation actions implemented
• Supplier geopolitical / logistic risk mapping completion

What we are looking for:

1. BE / any Degree with 6-8 years of experience

in Communication

3. Must have played EXIM role in previous experience

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