Executive Assistant I, Pharmacy Department

Union: Non-Union
New or Replacement: Replacement
Site: Toronto General Hospital
Department: Pharmacy
Reports to: Senior Director
Wage Range: $31.63 - $39.54 per hour.
Hours: 37.5 Hours per Week
Shifts: Mon - Fri Office Hours
Status: Permanent Full-Time
Closing Date: April 30 2026

Position Summary

As an integral member of UHN the Executive Assistant I Pharmacy exercises decision making capabilities considerable judgment and independence to coordinate complex administrative and secretarial support services for executive personnel including:

• Coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel;
• Coordinating organizing or planning meetings/events
• Providing direct supervision for assigned personnel
• Monitoring and analyzing departmental initiative/event budgets
• Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
• Ensuring efficient and effective operation of the office
• Organizing and maintaining electronic and/or paper information filing/retrieval system(s)
• Performing clerical support functions
• Performing cross-functional responsibilities as required
• Performing other duties consistent with the job classification as assigned.

Duties

• Understanding the continuously changing priorities of the executive personnel
• Communicating effectively developing and fostering relationships with senior level individuals and their support teams
• Liaising with Executive/Professional staff to obtain and/or provide information communicating with support staff to clarify responsibilities interpret appropriate policies etc.
• Communicating with representatives of external agencies organizations or governmental bodies to exchange information
• Leveraging strong technical abilities on outlook to manage key individuals calendars and schedules 
• Taking ownership for the set up and execution of key events and meetings including Corporate/External meetings/events (minutes budget travel equipment etc)
• Leveraging strong technical business writing capabilities to develop and deliver internal and external proposals packages and other materials
• Leveraging extremely strong technical computer skills to create presentations/materials for executive meetings
• Providing guidance and direction to other administrative support staff

Qualifications :

• Completion of Grade XII or recognized equivalent required.
• Five (5) years related secretarial experience at a senior level required.
• Excellent verbal and written communications skills required.
• Excellent organizational and time management skills required.
• Excellent interpersonal and customer service skills required.
• Very strong ability to prioritize workload required.
• Strong problem-solving skills required.
• Ability to work in a self-directed manner required.
• Ability to work well under pressure and use good judgment in assessing difficult situations required.
• Extensive knowledge of administrative organizational/office practices procedures and standards required.
• Extensive on-the-job computer/word-processing database and spreadsheet software experience required; experiences in a Microsoft Office environment preferred.
• Previous supervisory experience preferred.
• Completion of a recognized business or medical post secondary Executive Assistant I program (3 year program) at the diploma level preferred.
• Experience working in a health care environment an asset.

Additional Information :

Why join UHN
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time