JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Position Overview

We are seeking a proactive and detail-oriented Facilities Coordinator to join our team in the Philippines. This onsite role will provide critical calendar management and administrative support to senior leaders while leveraging events experience to enhance operational efficiency.

Key Responsibilities

Calendar Management

Manage and coordinate complex calendars for client Senior Leaders.

Schedule meetings across multiple time zones ensuring optimal timing for all participants

Proactively resolve scheduling conflicts and prioritize meeting requests

Send meeting invitations track responses and maintain accurate calendar records

Adjust and rescheduling meetings as needed including after-hours modifications to accommodate attendees from different regions

Administrative Support

Provide general administrative assistance to the leadership team

Coordinate logistics for meetings including room bookings and technical requirements

Prepare meeting materials and documentation as required

Handle correspondence and communication on behalf of the team

Support ad-hoc projects and tasks assigned by supervisor

Event Coordination Support

Apply events management experience to support team activities and initiatives

Assist with planning and coordinating internal events or gatherings

Manage event-related logistics and vendor communications when applicable

Required Qualifications

Experience & Skills

Proven experience in calendar management and executive administrative support

Background in events management or coordination

Strong organizational skills with exceptional attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite (Outlook Teams Excel Word)

Ability to work independently and anticipate needs proactively

Work Requirements

Based in the Philippines - Manila

Onsite work arrangement required

Flexibility to work after office hours on as-needed basis (not daily) to manage calendar adjustments for attendees in other time zones

Strong time management skills to balance regular duties with occasional extended hours

Preferred Qualifications

Experience supporting multiple executives or senior leaders simultaneously

Familiarity with cross-cultural business environments

Understanding of different time zones and international business hours

Previous experience in corporate facilities or workplace services

Key Competencies

Discretion and confidentiality in handling sensitive information

Problem-solving mindset with ability to make sound decisions

Adaptability and flexibility in a fast-paced environment

Strong interpersonal skills and professional demeanor

Customer Service Orientation

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

To apply please submit your resume and a brief cover letter highlighting your relevant calendar management and events experience.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.