Residency Program Coordinator- Family Medicine
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Job Location:
Asheville, NC - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
JOB SUMMARY:
The Residency Program Coordinatoris responsible forthe day-to-day coordination ofMAHEC Residencyand FellowshipPrograms.TheProgram Coordinatorprovidesknowledge andexpertisetosupport the Program Directorand Program Administratorin the management of all resident educational and professional experiencesand toprogram accreditation and sustainability.
SPECIFIC RESPONSIBILITIES:
Accreditation and Compliance Management
Regulatory Adherence: Ensure compliance with ACGME CODA and ASHP standards interpreting and implementing policies tomaintainaccreditation status.
Licensure Monitoring: Track and report on licensing requirements with the North Carolina Medical Board and DEA ensuringtimelyrenewals and compliance.
Program Administration
Scheduling and Curriculum Management: Develop andmaintainresident schedules for the academic year ensuring alignment with curriculum requirements and compliance with duty hour regulations.
Evaluation Oversight: Manage the resident and faculty evaluation process ensuring timely completion and adherence to compliance thresholds.
Training Compliance: Oversee residents participation in program-specific training courses and ensure completion of follow-up review sessions.
Educational Support
Didactic Coordination: Organize and manage the weekly didactics curriculum ensuring it meets ACGME requirements and addresses residents educational needs.
Simulation Activities: Coordinate procedures and simulation center activities to enhance hands-on learning experiences.
Procedure Logging: Confirm procedure logger numbers ensuring resident accreditation compliance.
Recruitment and Orientation
Recruitment Participation:Assistin the annual recruitment season including application review and interview coordination.
Orientation Planning: Plan and manage the annual resident orientation ensuring all necessary information and resources are provided to incoming residents.
Financial and Administrative Support
Reimbursement Processing: Process resident reimbursements in Workday ensuringtimelyandaccuratepayments.
Onboarding Documentation:Maintain distribute and trackprogress ofonboarding and advancement checklists.
This role description is a general description of the essential job functions. It is not intended to describe all the dutiesthe Residency Program Coordinatormay perform.
KEY COMPETENCIES:
Communication Skills
Effectively and respectably communicate with other individuals whether it be a colleague patient or patients family member and appropriatelyenumerateinformation in a manner easily understood by all parties. We do this to foster a culture of understanding between all parties especially in complex anddifficult situations toultimately providethe best care possibletoour patients and their families.
Decision Making
Ability to make the mostappropriate decisionin a givensituation and thentakingthe next steps to ensureappropriateandtimelycompletion. This requires conflict resolution skills critical thinking skills confidencein your ability to make the right decision in most situations. This also includesabilityto prioritize your workday appropriately to ensure the most important tasks are completed on time.
HealthCare Knowledge
Having the drive to keep yourself abreast and up to date on the new breakthroughs in your area of expertise and communicating them to the rest of the team as appropriate.This also includes keeping up with your licensure and yearly training requirements within yourareaexpertisealong with MAHECsorganizational training. Finally the ability to apply the depth of knowledgemaintainedand gained through this process in real life scenarios asappropriate.
Interpersonal Skills
Showing the ability to meetdifficult situationswith grace professionalism and understanding. Within your area of expertise showing respect and showing empathy where appropriate with your colleagues patients and their family at all times even whenitsmost difficult to do so. This is done in part by effective listening being your authentic self showing responsibility and dependability and being patient with others.
Organizational Values
Adherence to MAHECs founding principles and incorporating them every day. This includes among others having integrity and accountability reverence for other cultures andequitablepracticesabilityto manage change and displaying a clear understanding of organizational dynamics. Doing these things creates a culture where people want to dothebest for each other and gives personal ownership towards the goal of helping people in their time of need.
Problem Solving
Having an analytical mind and ability to work autonomously to solve complex problems that may arise. The wherewithal to think logically through a difficult problem and come toan appropriate resolutionfor a given issue. This helps to drive continuous improvement by thinkingthroughwhere we can improve in a novel way. Measures success by understanding where we are currently and where we want to go and then applying thosenew ideasto affect positive change.
SPECIFIED SKILLS
COMPUTER
Excellent skills in Microsoft Office including Word Excel PowerPoint and database applications.
FOREIGN LANGUAGE
Not Applicable.
OTHER
Demonstrateshighlevel of confidentiality and discretionto managevarietyof medicalfiscaland personal information.
PHYSICAL DEMANDS
Light- Moderate energy level: Lift and carry 25 - 35lbs Push/Pull 50 - 100lbs(empty bed stretcher etc.)
Occasional (0 - 33% of Workday)
SUPERVISORY RESPONSIBILITIES:
Not Applicable.
EDUCATION AND EXPERIENCE
MINIMUM QUALIFICATIONS:
Anycombination of training and experience equivalent to a bachelors degree in office administration business healthcare management education or other related degree and two years of work experience in a residency program academic setting health care organization or office environment.
PREFERRED QUALIFICATIONS:
Knowledge or experience with ACGME ABFM and other accrediting and regulatory bodies that affect resident education and training is a plus.
Familiarity with medical anatomy and terminology.
REQUIRED LICENSES:
Not Applicable.
SCHEDULE:
Regular attendance on-site is an essential function of this position. Typical business hours are Monday Friday 8:00 am to 5:00 pm (or flexed to best meet the needs of the clients and/or theDivision);40 hoursper workweek; weekend holiday or evening coverage is occasionally. Work hours will need to be flexiblein order torespond to special work assignments or evening activities as requested by the team leader.
POSITION COMPENSATION:
$24.90/hour full time full benefits available
At MAHEC we strive to equip all team members with Total Rewards (pay benefits) to honor their service support their health manage their financial security build their career and thrive.
All MAHEC employees and learners will be required to receive the Flu vaccine or have an approved exemption.
MAHEC Talent Management is located at 121 Hendersonville Road Asheville NC 28803. Equal Opportunity Employer.
MAHEC is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program. Employees who meet federal requirements may be eligible to have remaining student loan balances forgiven after 10 years of qualifying payments while working full-time at MAHEC.
If you are interested in this role and you have related experience and qualifications we encourage you to apply or reach out to for support in your job search process. You could be the talent we are seeking for this or other opportunities.
Required Experience:
IC
