Office Operations & Events Manager

Office Operations & Events Manager
(Operations / Events / Travel / Culture Owner)
Department:Operations
Reports To:Chief Operations & Marketing Officer
Location:On-Site OneRailHeadquarters Orlando FL (32819)
FLSA Status:Exempt (Salary)

Overview
The Office Operations & Events Manager owns the full operational performance and in-office experience ofOneRailsheadquarters. This roleis responsible forensuring the office runsefficientlyevents are executed ata high level and team engagement is consistently elevated.
This individualoperatesas both a strategic planner and hands-on executormanaging vendors travel events and internal initiatives while leading the Workplace Experience Coordinator. Success in this role means the officeoperateswithoutfrictionevents are delivered with precision and the team feels consistently supported and engaged.

Responsibilities
Office Operations & Facilities

• Own all day-to-day office operations maintenance and vendor relationships.

• Manage service requests repairs and ongoing facility upkeep.

• Oversee office supply procurement and operational readiness (non-kitchen).

• Manage shipping maillogistics and internal operational workflows.

Team Leadership

• Directly manage and provide guidance to the Workplace Experience Coordinator.

• Set daily weekly and quality expectations for front-of-house operations.

• Ensure consistent execution of hospitality cleanliness and office standards.

Event Planning & Execution

• Own planning and execution of all company events team outings and internal gatherings.

• Lead quarterly fundraising events end-to-end (planning through execution).

• Serve as the on-site operational lead for all events.

• Partner with leadership to execute the annual company meeting (December).

• Manage all vendors venues cateringlogistics and run-of-show documentation.

Weekly Team Experience (Food Program)

• Own and execute a consistent weekly food experience for the team.

• Provide either a breakfast activation (e.g. roller grill items) or a lunch spread once per week.

• Ensure quality consistency and alignment with team preferences.

• Manage vendors ordering setup and budget for weekly offerings.

Employee Travel Coordination

• Oversee all employee travellogisticsincluding flights hotels and transportation.

• Ensure smooth execution of bookings and proactively resolve issues.

• Maintain clear communication andaccurateitinerary management.

Team Engagement & Culture

• Partner with leadership to drive culture initiatives and team engagement.

• Identifyand execute opportunities to recognize milestones and strengthen teamconnection.

• Coordinate cross-functional activities and internal experiences.

Swag & Branded Merchandise

• Manage inventory ordering and distribution of company swag.

• Coordinate with vendors to support onboarding events and team needs.

Qualifications

• 36 years of experience in office operations event management or related roles

• Proven ability to manage multiple priorities and execute ata high level

• Experience with vendor management event planning andlogistics

• Strong leadership and communication skills

• Highly organized with a proactive ownership-driven mindset

What Good Looks Like

• Office operations run smoothly with no gaps or delays

• Events are executed on time on budget and at a high standard

• Weekly food experiences are consistent thoughtful and well-received

• The Workplace Experience Coordinatoroperateswith clarity and consistency

• Employees feel supported engaged and connected to the office environment
  
  

About OneRail

OneRail is a leading omnichannel fulfillment solution pairing best-in-class software with logistics as a service to provide dependability and speed to help businesses meet their delivery promise. With a real-time connected network of 12 million drivers OneRail matches the right vehicle for the right delivery so brands lower expenses and increase capacity to rapidly scale their businesses. This people-plus-platform approach features a 24/7 USA-based exceptions team who maintain a 98% on-time delivery rate. By optimizing fulfillment processes reducing costs and improving order accuracy with store-shelf-to-doorstep visibility OneRail is committed to empowering clients and improving the customer experience.

OneRail was named to the Deloitte Technology Fast 500 two years in a row was ranked 19th in the 2025 FreightTech 25 named for the fifth year in a row to the FreightTech 100 was honored as one of Inc. magazines Best Workplaces 2023 was listed on Forbes lists of Americas Best Startup Employers for the last three years was named to the Inc. 5000 two years in a row and was selected as the Last Mile Company of the Year for the 2024 SupplyTech Breakthrough Awards. To learn more about OneRail visit .