Fleet & Equipment Coordinator

Fleet & Equipment Coordinator- Landscape Construction

Irwindale CA

Come join our team! Pierre Landscape is currently seeking a reliable and organized Fleet & Equipment Coordinator to join our team. This role is ideal for someone with strong administrative experience and an interest or background in fleet management and maintenance coordinationpreferably within the landscape construction industry. We are looking for a motivated dependable and goal-oriented individual who communicates clearly and works well with mechanics yard personnel and field teams. Hard work dedication and teamwork are essential parts of our culture and we welcome individuals who strive for excellence.

Position Summary

The Fleet & Equipment Coordinator manages the daily administration maintenance scheduling and oversight of company fleet vehicles equipment and small tools. This role ensures compliance with regulatory requirements supports field operations and maintains accurate records to maximize operational efficiency and minimize downtime.

Core Responsibilities

• Maintain equipment and fleet master records and documentation .
• Coordinate on-time equipment repairs maintenance schedules and inspections .
• Oversee daily schedules for mechanics drivers and yard personnel .
• Monitor fleet GPS systems and review vehicle activity reports for irregular usage .
• Review daily yard and vehicle camera alerts for safety violations or irregular activity .
• Order parts for vehicles and equipment while comparing vendor pricing for cost-effectiveness .
• Create purchase orders and track monthly budget usage for repairs and small tools .
• Maintain fuel reporting and monitor driver records and DMV pull reports .
• Assist with accident reporting and insurance claim coordination .
• Support yard operations equipment staging and equipment assignments .
• Approve assigned Exaktime timecards .
• Prepare operational reports including fuel usage repairs and Vital Factors reporting

Additional Duties

• Maintain an inventory of maintenance supplies and order replacements as necessary
• Maintain positive working relationships with vendors
• Provide administrative support to management and the purchasing department as needed Ensure all equipment remains in appropriate operational condition
• Prepare operational reports including fuel usage repairs and Vital Factors reporting

Education & Experience

• Experience in fleet administration equipment coordination or a related field .
• Background in purchasing vendor coordination or inventory management is preferred .
• Familiarity with fleet tracking software GPS systems and fuel monitoring reports

Physical Requirements

• Ability to stand walk and sit for extended periods of time .
• Ability to lift up to 20 lbs .

Work Environment

• Office yard and equipment shop settings .

Schedule

• MondayFriday (7:00AM- 4:00PM)

Benefits

We offer a competitive compensation and benefits package including:

• Medical dental vision life and long-term disability insurance
• 401(k) retirement plan
• Paid vacation sick time and holidays

Fair Chance & EEO Notice

Pierre Landscape is aFair Chance applicants with arrest or conviction records will be considered in compliance with theLos Angeles County Fair Chance Ordinanceand theCalifornia Fair Chance Act.

This role requires a criminal background check due to job duties involving:

• Access to private and public work locations including sensitive areas
• Operation of vehicles machinery tools or hazardous materials
• Responsibility for client property equipment or secured work areas

All applicants will receive an individualized assessmentof their conviction history before any employment decision is made.

Pierre Landscape providesequal employment opportunitiesand does not discriminate based on race color religion sex national origin age disability genetics or any protected status under applicable laws.