HR Administrator Leaves, Accommodation & Administration

Job Description

Housing & Food Services (HFS) has an outstanding opportunity for an HR Administrator - Leaves Accommodation & Administration to join their team and serve as an administrative resource for staff and provide technical support in executing compensation classification recruitment and related human resources functions. Responsible for oversight of the leaves program for Family Medical Leave Paid Family Medical Leave L&I and Disability Leave.

Human Resources Administration (65%)

• Effectively maintains all HR electronic files including employee records recruitment files org charts and Position Description Library. Utilize retention standards to maintain records.
• Executes the annual Suspended Operations process including analysis and distribution of all Essential Employee notifications.
• Maintains supplies and office equipment and implement internal office procedures to facilitate effectiveness.
• Prepares correspondence for signature for HR Managers and Executive Director including appointment letters and HR notifications.
• Manages the Annual Performance Evaluation process through tracking filing and reporting to Executive Director.
• Interprets institutional policy including Labor Union contracts Federal & State Labor Laws Family Medical Leave Act Americans with Disabilities Act UW HR policies and departmental unit procedures.
• Reviews resumes conduct screening interviews supporting recruiters in the selection process.
• Represents in job fairs post on job sites coordinates marketing and outreach events for recruitment.

• Conducts departmental training presentations and orientations.
• Serves on departmental collaboration committees and represents at the UW HR meetings.
• Manages and tracks compliance for training completion

• Supports the student employment program by providing guidance and direction to HR Student Assistants.
• ProCard reconciliation
• Manages and tracks HR business processes in Workday including job changes terminations and compensation changes.
• Schedules meetings for the Director and HR Managers.
• Prepares Workday reports analyzes data and summarizes for HR management team.
• Serves as point for the I-9 verification process.

Leaves of Absence/Accommodations (35%)

• Liaises with UW Human Resources Leaves on leaves of absence or accommodations due to work injury/illness and/or extended leaves of absence to ensure UWHR approvals are current.
• Serves as a resource for employees who have questions about their leaves or accommodations.

• Monitors expiring leaves and accommodations; takes action as needed to facilitate the extensions and medical separations
• Monitors and tracks the L&I return-to-work program. Liaises with the Employee Relations/Accommodation Specialist on accommodations required for return.

IMPACT TO THE UNIVERSITY

Effective support of human resources team within Housing & Food Services. Supports the leave functions departmentally ensuring excellent employee experience.

POSITION COMPLEXITIES

Serving and advising management with diverse lines of business in a complex organizational structure that receives advisement from Central University Human Resources Risk Management and Leave Management.

WORKING CONDITIONS

The position works weekday office hours with occasional evening and/or weekends to participate in special events. Work is time sensitive and requires maintaining focus while expediting high-quality work products.

SUPERVISION RESPONSIBILITIES

Position does not supervise

REPORTS TO

Human Resources Manager Recruitment and Classification

QUALIFICATIONS

• Bachelors degree in education human resources or other related field
• Two years of human resources experience including supporting leave & accommodation requests
• Experience providing administrative support for a complex organization

• Success explaining complex policies and procedures
• Effective use of Microsoft applications (i.e. Word Excel SharePoint Teams); use of Workday or a comparable HRIS.

DESIRED QUALIFICATIONS

• Clear empathetic and respectful written and oral communications
• Ability to work effectively as a team member in shared environments

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.