Responsible for computing the payroll for the district including all statutory and elective deductions. Maintains records of all staff leaves and attendance including computation of leave balances.
ESSENTIAL FUNCTIONS:
Process bi-weekly payroll
Post all new employees / terminations action entries
Post all employee / employer deduction codes wage garnishments action entries
Process all payroll changes action entries
Post all job assignment and position control changes
Create Omni data file and upload via website
Create Direct Deposit ACH data file and transfer funds via bank website
Create Positive Pay data file and upload to Bank website
Upload Federal/FICA/ Medicare Taxes via website and perform ACH transfer
Upload State Taxes via website and perform ACH transfer
Create TIAA-CREF defined benefit data file and upload via TIAA-CREF website
Process TIAA-CREF ACH transfer
Process Summer School payrolls ESY teachers / paraprofessionals sports camp
Process all Manual Checks
Track and enter all Enter all longevity / degree changes as needed action entries
Responsible for Position Control adds deletes changes and FTE change processes action entries
Run Payroll Check Register labor distribution journal distribution
Post Payroll Journal to General Ledger
Process Payroll Encumbrances and update remaining salaries
Prepare Journal Entry for cash transfer for the Town
File and update all W-4 forms
Provide backup to Payroll Clerk I during their absence
All other work assigned by the Controller
Protective Personal Equipment:
n/a
Classification:
Sedentary:
Light:
Medium: X
Heavy:
Very Heavy:
Classification Key:
Sedentary Exerting up to 10 lbs. of force occasionally; negligible amount of force frequently to lift carry push/pull or otherwise move objects;
Light Exerting up to 20 lbs. of force occasionally and/or 10 pounds of force frequently or negligible amounts of force constantly to move objects;
Medium Exerting 20 lbs. 50 lbs. of force occasionally; 10 lbs. 20 lbs. frequent; and/or greater than negligible up to 10 lbs. of force constantly to move objects;
Heavy Exerting 50 lbs. 100 lbs. of force occasionally; in excess of 50 lbs. frequently; 10 lbs. 20 lbs. of force constantly to move objects;
Very Heavy Exerting in excess of 100 lbs. of force occasionally; and/or in excess of 50 lbs. of force frequently; in excess of 20 lbs. of force constantly to move objects.
Driving Requirements:
None: X
Manual:
Automatic:
Work Environment
Floor Surface:
Carpet and/or tile
Inside:
100%
Outside:
n/a
Lighting:
Incandescent or Fluorescent
Vibration:
n/a
PHYSICAL DEMANDS
LIFTING
Maximum weight lifted: up to 50 pounds occasionally
WEIGHT
Never
Occasionally
Frequently
Constant
Heights
Description of object
0 10 lbs.
X
10 20 lbs.
X
20 35 lbs.
X
35 50 lbs.
X
CARRYING
Maximum weight carried: up to 50 lbs.
WEIGHT
Never
Occasionally
Frequently
Constant
Distances
Description of object
0 10 lbs.
X
10 20 lbs.
X
20 35 lbs.
X
35 50 lbs.
X
PUSHING/PULLING
Maximum push/pull: 35 lbs
WEIGHT or FORCE
Never
Occasionally
Frequently
Constant
Distances
Description of object
0 10 lbs.
X
10 20 lbs.
X
20 35 lbs.
X
100 lbs.
X
ACTIVITY
Never
Occasionally
Frequently
Constant
Comments
Sitting
X
Standing
X
Walking
X
Bending
X
Twisting
X
Crawling
X
Kneeling
X
Squatting
X
Climbing
X
Reaching Vertical
X
Reaching Horizontal
X
Grasping
X
Pinching
X
Manual Dexterity
X
Fine Dexterity
X
FREQUENCY KEY: Never (0%); Occasionally (0 33% of shift); Frequently (34-66% of shift); Constant (67 100% of shift)
Qualification Requirements:
To perform this job successfully an individual must be able to perform each of the above noted essential duties satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
High school diploma with post-secondary course work in accounting plus four to five years experience in accounting or an equivalent combination of education/experience.
Accounting Skills:
Ability to understand Account Receivable and Liability balance sheet accounts and expenditure accounts. Ability to reconcile balance sheet accounts to actual costs.
Mathematical Skills:
Ability to calculate figures design and utilize spreadsheet applications and apply advanced algebraic and geometric concepts.
Software Skills:
Prior system administration of payroll / human resource software required preferably Munis Software. Ability to prepare Excel spreadsheets required.
Data Skills:
Prior experience and ability to import and export data files between software programs. Convert text data files to excel data files. Ability to identify duplicate entry of data in multiple software programs. Analytic skills to eliminate data entry duplication by transferring data electronically between software packages.
Report Writing Skills:
Prior Report Writing skills required. Use of Crystal Reporting Cognos or MS Access preferred.
Language Skills:
Ability to read analyze and interpret general accounting applications technical procedures or governmental regulations. Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and communicate with employees and the public.
Reasoning Ability:
Ability to define problems collect data establish facts draw valid conclusions and develop and implement recommendations. Ability to interpret an extensive variety of technical instructions in mathematical form and deal with several abstract and concrete variables.
License/Certificate/Certification:
n/a
Technological and/or Technical Skills:
Proficiency in Microsoft Excel Word and Access
Communication Skills:
Ability to interface with all levels of personnel and the public in a courteous and efficient manner
Planning Skills:
Ability to prioritize needs and respond to requests in an organized manner.
Interpersonal and Problem solving skills:
Ability to interface with staff in a pleasing manner. Ability to effectively handle complaints and issues utilizing a personable problem solving approach.
Terms of Employment:
Per the North Kingstown Educational Support Professionals Contract
Evaluation:
Performance of this job will be evaluated in accordance with the North Kingstown Educational Support Professionals Contract.
Date: 7/2016
Required Experience:
Senior IC
FUNCTIONAL JOB DESCRIPTIONJob Title:Senior Account Clerk IIDepartment:PayrollReports to:ControllerSupervises:n/aDescription of job:SUMMARY OF RESPONSIBILITIES:Responsible for computing the payroll for the district including all statutory and elective deductions. Maintains records of all staff leaves...
FUNCTIONAL JOB DESCRIPTION
Job Title:
Senior Account Clerk II
Department:
Payroll
Reports to:
Controller
Supervises:
n/a
Description of job:
SUMMARY OF RESPONSIBILITIES:
Responsible for computing the payroll for the district including all statutory and elective deductions. Maintains records of all staff leaves and attendance including computation of leave balances.
ESSENTIAL FUNCTIONS:
Process bi-weekly payroll
Post all new employees / terminations action entries
Post all employee / employer deduction codes wage garnishments action entries
Process all payroll changes action entries
Post all job assignment and position control changes
Create Omni data file and upload via website
Create Direct Deposit ACH data file and transfer funds via bank website
Create Positive Pay data file and upload to Bank website
Upload Federal/FICA/ Medicare Taxes via website and perform ACH transfer
Upload State Taxes via website and perform ACH transfer
Create TIAA-CREF defined benefit data file and upload via TIAA-CREF website
Process TIAA-CREF ACH transfer
Process Summer School payrolls ESY teachers / paraprofessionals sports camp
Process all Manual Checks
Track and enter all Enter all longevity / degree changes as needed action entries
Responsible for Position Control adds deletes changes and FTE change processes action entries
Run Payroll Check Register labor distribution journal distribution
Post Payroll Journal to General Ledger
Process Payroll Encumbrances and update remaining salaries
Prepare Journal Entry for cash transfer for the Town
File and update all W-4 forms
Provide backup to Payroll Clerk I during their absence
All other work assigned by the Controller
Protective Personal Equipment:
n/a
Classification:
Sedentary:
Light:
Medium: X
Heavy:
Very Heavy:
Classification Key:
Sedentary Exerting up to 10 lbs. of force occasionally; negligible amount of force frequently to lift carry push/pull or otherwise move objects;
Light Exerting up to 20 lbs. of force occasionally and/or 10 pounds of force frequently or negligible amounts of force constantly to move objects;
Medium Exerting 20 lbs. 50 lbs. of force occasionally; 10 lbs. 20 lbs. frequent; and/or greater than negligible up to 10 lbs. of force constantly to move objects;
Heavy Exerting 50 lbs. 100 lbs. of force occasionally; in excess of 50 lbs. frequently; 10 lbs. 20 lbs. of force constantly to move objects;
Very Heavy Exerting in excess of 100 lbs. of force occasionally; and/or in excess of 50 lbs. of force frequently; in excess of 20 lbs. of force constantly to move objects.
Driving Requirements:
None: X
Manual:
Automatic:
Work Environment
Floor Surface:
Carpet and/or tile
Inside:
100%
Outside:
n/a
Lighting:
Incandescent or Fluorescent
Vibration:
n/a
PHYSICAL DEMANDS
LIFTING
Maximum weight lifted: up to 50 pounds occasionally
WEIGHT
Never
Occasionally
Frequently
Constant
Heights
Description of object
0 10 lbs.
X
10 20 lbs.
X
20 35 lbs.
X
35 50 lbs.
X
CARRYING
Maximum weight carried: up to 50 lbs.
WEIGHT
Never
Occasionally
Frequently
Constant
Distances
Description of object
0 10 lbs.
X
10 20 lbs.
X
20 35 lbs.
X
35 50 lbs.
X
PUSHING/PULLING
Maximum push/pull: 35 lbs
WEIGHT or FORCE
Never
Occasionally
Frequently
Constant
Distances
Description of object
0 10 lbs.
X
10 20 lbs.
X
20 35 lbs.
X
100 lbs.
X
ACTIVITY
Never
Occasionally
Frequently
Constant
Comments
Sitting
X
Standing
X
Walking
X
Bending
X
Twisting
X
Crawling
X
Kneeling
X
Squatting
X
Climbing
X
Reaching Vertical
X
Reaching Horizontal
X
Grasping
X
Pinching
X
Manual Dexterity
X
Fine Dexterity
X
FREQUENCY KEY: Never (0%); Occasionally (0 33% of shift); Frequently (34-66% of shift); Constant (67 100% of shift)
Qualification Requirements:
To perform this job successfully an individual must be able to perform each of the above noted essential duties satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
High school diploma with post-secondary course work in accounting plus four to five years experience in accounting or an equivalent combination of education/experience.
Accounting Skills:
Ability to understand Account Receivable and Liability balance sheet accounts and expenditure accounts. Ability to reconcile balance sheet accounts to actual costs.
Mathematical Skills:
Ability to calculate figures design and utilize spreadsheet applications and apply advanced algebraic and geometric concepts.
Software Skills:
Prior system administration of payroll / human resource software required preferably Munis Software. Ability to prepare Excel spreadsheets required.
Data Skills:
Prior experience and ability to import and export data files between software programs. Convert text data files to excel data files. Ability to identify duplicate entry of data in multiple software programs. Analytic skills to eliminate data entry duplication by transferring data electronically between software packages.
Report Writing Skills:
Prior Report Writing skills required. Use of Crystal Reporting Cognos or MS Access preferred.
Language Skills:
Ability to read analyze and interpret general accounting applications technical procedures or governmental regulations. Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and communicate with employees and the public.
Reasoning Ability:
Ability to define problems collect data establish facts draw valid conclusions and develop and implement recommendations. Ability to interpret an extensive variety of technical instructions in mathematical form and deal with several abstract and concrete variables.
License/Certificate/Certification:
n/a
Technological and/or Technical Skills:
Proficiency in Microsoft Excel Word and Access
Communication Skills:
Ability to interface with all levels of personnel and the public in a courteous and efficient manner
Planning Skills:
Ability to prioritize needs and respond to requests in an organized manner.
Interpersonal and Problem solving skills:
Ability to interface with staff in a pleasing manner. Ability to effectively handle complaints and issues utilizing a personable problem solving approach.
Terms of Employment:
Per the North Kingstown Educational Support Professionals Contract
Evaluation:
Performance of this job will be evaluated in accordance with the North Kingstown Educational Support Professionals Contract.
Job Location:
Monthly Salary:
Posted on:
Vacancies:
