Personal Assistant

1 month contract with a local authority

Job Purpose

• To support the HR and Payroll function by digitising paper personnel files and providing general administrative assistance as required. The role will ensure confidential records are securely transferred from paper format to electronic systems accurately maintained and managed in line with data protection and retention requirements.
  

Key Duties/Accountabilities

• Transfer paper-based HR files into electronic format by scanning and uploading documents to the correct individual personnel folders.
  
• Sort split index and name electronic documents accurately allocating appropriate electronic retention and removal dates in line with policies.
  
• Handle confidential and sensitive information in accordance with data protection and confidentiality standards.
  
• Retrieve move and handle physical files and boxes including working in cellar or storage areas where required.
  
• Support general HR and Payroll administrative tasks as needed including data entry and document management.
  
• Maintain accurate records and ensure electronic files are complete well-organised and up to date.
  
• Use HR systems and Microsoft applications to support day-to-day administrative activities.
  

Essential Experience Required

• Experience working in an administrative role ideally within HR Payroll or another confidential environment.
  
• Experience handling sensitive or confidential information with discretion and professionalism.
  
• Experience with document management scanning or data migration tasks.
  

Essential Qualifications Required

• Good general education (GCSEs or equivalent) including English.
  
• Confident IT skills including Microsoft Word Excel and Outlook.
  

Additional information to note

• Working hours: 37 hours per week
  
• Foregate Street Worcester Worcestershire WR1 1DT United Kingdom
  
• We work on bi-weekly schedule.
  

The role closes on 27^th April 2026 apply ASAP.