Assistant Resource Management Officer

April 27 2026

H (no hardship)

Family

NOA

National Professional Officer

Reason

Regular > Regular Assignment

Assistant Resource Management Officer

Organizational Setting and Work Relationships

The Assistant Resource Management Officer position is normally part of the Resource Management (RM) Unit within a division regional bureau or country office and s/he normally works under the direct supervision of an (Associate) Resource Management Officer and may supervise general service staff.

The incumbent supports the planning management and reporting on all staffing administrative and operational resources allocated to the division/bureau/country office.

The Assistant Resource Management Officer works closely with Heads of Services/Sections/Units and counterparts in other divisions/work units at HQ and Field Offices as required as well as with other external interlocutors such as service providers operational partners and partner organizations.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UNStaff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRs core values of professionalism integrity and respect for diversity.

Duties

• Implement general administrative and resource management support functions.

• Assist in planning managing and reporting on staffing administrative and operational resources allocated to the Division/Bureau/Country Office.

• Support the analysis of financial human and material resource needs within the Area of Responsibility (AoR) including strategic multi-year planning resource allocation forecasting processes and budget preparations to ensure optimal resource utilization.

• Provide guidance on the application of UN and UNHCR policies and procedures related to resource management ensuring coherence consistency and compliance with established rules and regulations.

• Support management on human resources management issues and maintain liaison with relevant support/functional sections on planning management and administration of staff including temporary staff and additional workforce.

• Support the analysis staffing requirements within the AoR advise on the creation/discontinuation and reclassification of posts and ensure necessary follow-up actions within change management processes.

• Support the coordination the timely submission of reports including Annual Programme and Mid-Year Reviews and materials needed for reporting purposes.

• Maintain records manage data files and produce statistics on covered subjects.

• Support the provision of resources (human travel material and services) necessary to support day-to-day activities. Implement and/or coordinate administrative tasks such as commitments creation requisitions purchase orders invoice monitoring asset records maintenance and meeting/workshop arrangements.

• Assist in knowledge management by updating relevant intranet pages.

• Ensure compliance with UNHCRs human resources policies and UN/UNHCR staff rules and regulations for staff recruitment post requirement submission and staff entitlements regarding postings and promotions.

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks issues and concerns to a supervisor or to relevant functional colleague(s).

• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education

Business Administration; Public Administration; Finance

or other relevant field.

Certificates and/or Licenses

Not specified

Relevant Job Experience

Essential

Not specified.

Desirable

Thorough and in-depth knowledge of UN/UNHCR rules regulations procedures and processes including knowledge of UNHCRs organizational structure governance reporting and requirements and compliance issues.

Functional Skills

MG-Resource Management

IT-Enterprise Resource Planning (ERP)

UN-UNHCR governance and organizational structure at HQ and in the field

UN-UNHCR Administrative Rules Regulations and Procedures

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Managing Resources

Judgement and Decision Making

Empowering and Building Trust

Cross-Functional Competencies

Analytical Thinking

Planning and Organizing

Stakeholder Management

All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse harassment including sexual harassment sexism gender inequality discrimination and abuse of power.

As individuals and as managers all must be proactive in preventing and responding to inappropriate conduct support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.

Proven record of supporting workforce and financial planning exercises including scenario and cost analyses forecasting etc.
Experience contributing to budget formulation implementation and reporting e.g. annual planning mid-year review reporting frameworks..
Knowledge of and practical experience in procure to pay process.
Demonstrated experience of UNHCR ERP systems (e.g. WorkDay COMPASS and Oracle/Cloud ERP).
Proficiency in Excel mandatory (advanced functions pivot tables data analysis) good command of VISIO an asset

Solid understanding of UNHCR staff rules policies and administrative framework. Strong experience in stakeholder management in a multicultural service-oriented environment.
Knowledge of general accounting and IPSAS specific principles and RBM framework.

Additional information:
Application open for all nationals with right to work in Hungary. UNHCR does not facilitate the obtaining of the visa for recruitment.

Remuneration:
In case of appointment a competitive compensation and benefits package is offered.

Benefits:

Annual leave: UNHCR staff members holding a fixed term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability gender identity marital or civil partnership status race colour or ethnic and national origins religion or belief or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application interview meeting processing training or any other fees).

English

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

The Division of Resource Management (DRM) safeguards and manages UNHCRs financial resources ensuring robust management of resources compliance transparency and cost-effectiveness. DRM oversees resource allocation budgeting financial reporting treasury management external audit coordination and compliance with financial regulations rules and internal controls.

DRM also manages corporate activities delivering key services to operations including fleet travel facilities and the solarization of offices to be accounted for in a special fund the Self-Financing Activities (SFA) Fund. The Management Advisory team situated within the Office of the Controller and Director of the Division plays a central advisory role in guiding the Divisions strategic and operational direction.

As the retained Resource Management Unit (RMU) capacity the team acts as a trusted advisor to the Controller and Division Director providing high-level strategic guidance and delivering targeted support on complex planning management and organizational addition to its advisory function the team plays a key role in facilitating coordination across the various sections and units of the Division ensuring that strategic planning resource allocation and operational priorities are coherent aligned and mutually reinforcing.

Its core mandate is to ensure that the Divisions resource management and planning processes are robust forward-looking and aligned with organizational priorities while fostering collaboration and integration across DRMs diverse functional areas. Through this dual roleadvisory and integrativethe team contributes to informed decision-making enhanced efficiency and stronger organizational impact.

The team guides the preparation of the Divisions programme budget encompassing staff administrative and operational components. It is responsible for identifying both financial and human resource requirements guiding the allocation of available resources and ensuring that activities are prioritized and implemented with maximum efficiency and addition to its internal planning and coordination functions the team serves as a key advisory body to DRMs senior management offering authoritative guidance on financial management budgeting human resources procurement compliance and general administration. It also manages strategic relationships with internal counterparts such as the newly established HQ Support Service (HQSS) and Global Shares Service (GSS) the Division of People Management (DPM) the Division of Emergency and Programme Support (DEPS) and the Division of External Relations (DER) ensuring coherence and alignment across administrative functions.

Living and Working Conditions:

Additional Qualifications

Skills

IT-Enterprise Resource Planning (ERP) MG-Resource Management UN-UN/UNHCR Administrative Rules Regulations and Procedures UN-UNHCR governance and organizational structure at HQ and in the field

Bachelor of Arts: Business Administration Bachelor of Arts: Finance Bachelor of Arts: Public Administration

Certifications

Competencies

Accountability Analytical thinking Client & results orientation Commitment to continuous learning Communication Empowering & building trust Judgement & decision making Managing resource Organizational awareness Planning & organizing Stakeholder management Teamwork & collaboration

Additional Information

This position doesnt require a functional clearance