Sr. Med. Education Prog Spec.

The Department of Internal Medicine is seeking a qualified motivated individual to join our team as a Senior Medical Education Program Specialist. This position supports the management of ACGME-accredited training programs within the Morsani College of Medicine Department of Internal Medicine. The Senior Medical Education Program Specialist collaborates closely with the lead Fellowship Program Administrator and Fellowship Program Directors to ensure compliance with ACGME accreditation requirements the Office of Graduate Medical Education and University policies and procedures.

A Sr. Medical Education Program Specialist performs specialized administrative work in support of medical residencies or medical clerkship programs within a College of Medicine department at USF Health. The position analyzes and reports data on behalf of the multiple medical education programs and serves as a liaison with affiliated community sites. This position provides administrative coordination for assigned graduate and post-graduate medical education programs serving as a point of contact to students prospective students and faculty on matters related to course management and enrollment program requirements policies and procedures scheduling and rotation issues and other administrative matters.

This position reports to the Assistant Director of Fellowship Programs who oversees all fellowship programs within the Department of Internal Medicine.

Develops assembles and distributes curriculum information and associated materials to faculty and students rotating through clerkship/residency programs.
Works closely with the clerkship/residency program director to establish implement and maintain program policies procedures and handbooks.
Monitors and organizes student/resident progress through the rotations to ensure educational objectives are being met. Initiates action where necessary to maintain academic standards of the clerkship/residency.
Coordinates with students/residents and faculty in adjusting and modifying individual schedules. Serves as liaison between students and faculty on a range of academic administrative and personal issues.
Serves as a liaison with clerkship/residency community sites. Assists faculty in assessing appropriate educational environments.
Advises students on curriculum testing and associated requirements.
Coordinates administers proctors and grades student/resident testing including National Board Exams.
Develops and maintains databases and spreadsheets to track students through program; compiles and analyzes statistical and operational data; develops reports as requested.
Screens and responds to daily correspondence regarding clerkship/residency program.
Plans and coordinates various events such as orientation receptions in-service examinations research day match day graduation. Manages logistics including location room set up A/V needs ordering food program planning etc.
Organizes and posts curriculum-related materials to Blackboard including rotation schedules preceptor assignments professor presentations weekly quizzes multidisciplinary teaching conferences clinical skills assessments and handouts.
Maintains and updates confidential files and records ensuring that ethical and legal guidelines and maintained.
May serve as liaison regarding resident leave pay source benefits health and life insurance medical licensure applications.
Facilitate volunteer and courtesy faculty appointments for new clinical preceptors.
Performs other administrative duties as assigned in support of the academic mission of the department.

Performs other duties as assigned.

This position requires a high school diploma or equivalent with 4 years of administrative experience. At least one year of experience must involve administrative or program support duties in an academic department or college. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the general experience. This educational substitution does not apply to required year of experience in an academic program.

Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure certification or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.