Corporate Support Coordinator (Full-Time, Fixed Term)

Aspen Medical is a global provider of innovative healthcare solutions across a diverse range of clients within the Defence Mining Oil and Gas Government and Humanitarian sectors. We are a world leader in the delivery of exceptional healthcare in any setting particularly those that are remote challenging and under-resourced.

We are currently seeking a Corporate Support Coordinator to join our Head Office team in Canberra on a full-time 6-month fixed term contract with the possibility of extension.

About the Role

This is a dynamic hands-on role at the heart of our Head Office operations. You will be responsible for ensuring the smooth day-to-day running of corporate support functions providing high-quality administrative facilities and coordination support across the organisation.

You will play a key role in maintaining a professional safe and efficient office environment while supporting internal stakeholders clients and suppliers.

Key Responsibilities

• Act as the first point of contact for visitors clients and suppliers and manage incoming calls mail and deliveries
• Coordinate meeting room bookings and maintain a professional office environment including reception communal areas and presentation standards
• Oversee facilities management including maintenance cleaning security utilities and contractor coordination
• Manage supplier contracts invoices compliance documentation and WHS requirements including contractor inductions
• Coordinate office services such as stationery couriers equipment ID and access cards
• Support pool vehicle coordination maintenance and compliance
• Assist with events coordination and broader office initiatives
• Manage the Privacy Inbox in collaboration with Legal
• Support travel coordination activities including reporting and accommodation bookings
• Contribute to continuous improvement of administrative processes

About You

You are a highly organised and proactive professional who thrives in a fast-paced environment and enjoys being the go-to person for office coordination.

To be successful you will demonstrate:

• Strong organisational skills with the ability to prioritise and meet deadlines
• Excellent communication and interpersonal skills
• A high level of customer service and professionalism
• Ability to work under pressure and manage competing priorities
• Strong attention to detail and commitment to accuracy
• Ability to maintain confidentiality
• A collaborative team-oriented approach

Desirable:

• Certificate IV in Office Management or a related discipline

What we offer:

• 6-month full-time fixed term position with the possibility of extension.
• Access to 24/7 Employee Assistance Program (EAP).
• Access to employee benefits including gym membership health insurance and travel discounts.
• Collaborative and supportive work environment.

Apply now! For further inquiries please contact Muhammad Sulaiman at .

Aspen Medical values diversity and inclusion and encourages applications from all backgrounds including Aboriginal and Torres Strait Islander peoples LGBTQIA communities and those from diverse cultural backgrounds. We also welcome applications from ADF veterans with relevant experience.

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