Document controller

The Document Controller is responsible for the coordination of records and information from creation/receipt through processing distribution organization storage and retrieval and ultimate disposition.

Ensure documentation is systematically managed and aligned with designated document management systems and processes. As Document Controller provide guidance and support to project management teams internal staff Vendors and Clients when needed. Also responsible for document coordination efforts and effective technical writing in the creation of documented procedures.

Responsibilities

Project setup

• Take ownership to define and develop scope by understanding and evaluating the project requirements.
• Communicate and promote the understanding of the scope document control strategy constraints and ways of working to stakeholders.
• Ensure the project team is aware of document requirements and specifications to meet project needs and standards and relevant Industry Regulations

Assigned activities in project support

• Understand and complete assigned tasks with accuracy within agreed time frame.
• Identify areas requiring more detailed instructions and clarify understanding / expectation as necessary.
• Coordinate plan and monitor (technical) support of documents for internal and external distribution.
• Escalate unresolved issues to the appropriate stakeholder to minimize delays in deliverables.

Effective interface management

• Understand how assigned tasks will affect all stakeholders.
• Provide timely and accurate input to stakeholders in support of requirements in meeting deadlines.
• Proactively highlight concerns as they arise and prioritize assigned activities to meet key milestones.
• Network with stakeholders to serve as a source of support in executing project deliverables ensure proactive two-way communication.
• Produce consistent/organized documents in a well-structured format to clearly convey required information.
• Coordinate with Vendors Third Party consultants etc. to ensure timely review of documents and that comments are made at the required quality level.
• Knowledge sharing & gaining successful cross-functional collaborations.
• Provide accurate and detailed information when escalating to next level.
• Pro-active approach involved colleagues getting feedback and updates to accurately inform Manager on progress made and status.
• Inform and educate your colleagues on cross-functional topics encountered.

Quality and timely deliverables concerning document controlling

• Ensure activities are completed with consistency and in compliance with project requirements and applicable Codes Standards and Regulation.
• Ensure documents are well-structured to clearly convey required information.
• Liaise with external Parties to monitor their progress and expedite when required.
• Be self-motivated to improve technical competencies for current and future work assignments.
• Promote continuous improvement by maintaining/sharing the latest Industry developments.
• Apply and capture applicable Lessons Learned in the execution of activities to enable information sharing increase project efficiencies and support/develop best practices.
• Ensure proper level of checks for all deliverables prior to submission; attention to detail.

Qualifications :

• Technical college diploma or bachelors degree.
• 5 years relevant project experience within the oil and gas sector energy sector and infrastructure sector.
• Excellent computer skills.
• Effective communication skills ability to work collaboratively in a multidisciplinary team environment.
• Great organizational skills.
• Good capability in English.

Additional Information :

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

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Remote Work :

No

Employment Type :

Full-time