Executive Assistant

The role

The Executive Assistant (EA) provides highlevel trusted support to two Senior Partners who hold significant clientfacing and firmwide management responsibilities. The role requires exceptional daytoday organisation alongside strong judgement discretion and forward planning to support senior leaders operating at pace.

Operating across multiple priorities and often within tight timeframes the EA will be central to enabling the Senior Partners to focus on strategic leadership client relationships and business delivery. The role demands flexibility resilience and a proactive mindset including availability to provide outofhours support when required to manage urgent matters travel disruptions or timecritical communications.

The EA will handle highly sensitive and confidential information relating to clients partner matters financial performance people issues and firm strategy. Absolute discretion sound judgement and professionalism are essential. All work must be carried out in line with firm policies regulatory obligations and the highest ethical standards.

Who you will work with

The EA will work closely with:

• The two Senior Partners
• Other Partners and Senior Business Professionals
• Fellow Executive Assistants Personal Assistants and Team Assistants
• Client and Market Development teams
• Finance IT HR Global Business Services and other support functions
• Internal and external clients and stakeholders

Strong collaborative relationships will be critical to ensuring seamless support and effective information flow

What you will do

Executive & Personal Support

• Provide endtoend executive and personal support to two Senior Partners acting as a trusted gatekeeper and first point of contact.
• Proactively manage complex and frequently changing diaries scheduling internal and external meetings across multiple time zones and resolving conflicts by business priority.
• Full inbox and communication management including triaging drafting responses issuing holding messages monitoring urgent requests and ensuring timely followthrough.
• Provide outofhours support when required including monitoring emails calls and messaging platforms and responding to urgent or timecritical matters.
• Prepare Partners for meetings through briefings agendas meeting packs and forward planning.

Travel Logistics & Events

• Arrange and manage all aspects of domestic and international travel including flights accommodation visas itineraries transport expenses and invoices.
• Provide proactive support for travel disruptions rerouting and lastminute changes as needed.
• Organise internal and external events client meetings team offsites retreats and hospitality including venue research invitations RSVPs logistics and onsite coordination.

Client & Practice Support

• Act as a key point of contact for clients and internal stakeholders ensuring a consistently high standard of client service.
• Support client relationship and business development activity including organising meetings assisting with pitches presentations and client research.
• Maintain accurate client and matter information in firm systems ensuring data integrity and compliance.
• Assist with updating Partner CVs bios and other clientfacing materials.

Financial & Matter Management

• Provide financial and matter management support from inception through to billing including conflict checks engagement letters matter setup and tracking.
• Support time recording expenses invoices ebilling requirements and prebilling processes.
• Monitor WIP debts and billing milestones attending meetings where required and following up on actions.
• Draft client communications relating to billing WIP or matter administration as appropriate.

Governance Compliance & Operations

• Support governancerelated activities such as leadership meetings reviews and confidential processes ensuring accurate coordination and documentation.
• Assist with onboarding and integration of new joiners acting as a first point of guidance on processes and systems.
• Own document and data management processes including filing archiving proofreading version control and coordination with specialist support teams.
• Ensure compliance with firm policies mandatory training risk and regulatory requirements.
• Provide holiday cover and support for other EAs/PAs as required contributing to a collaborative support model.
   

Qualifications :

Your experience

Skills & Attributes

• Exceptional organisational skills with the ability to manage multiple competing priorities.
• Confident calm and resilient under pressure with strong judgement and decisionmaking capability.
• Absolute discretion and integrity.
• Proactive and forwardthinking with the ability to anticipate needs and identify improvements.
• Strong written and verbal communication skills able to engage credibly with senior stakeholders and clients.
• Detailoriented with a commitment to high standards and excellence in execution.
• Comfortable working autonomously while remaining aligned with wider teams and stakeholders.

Experience & Knowledge

• Proven experience supporting senior leaders in a professional services or similarly demanding environment.
• Experience of complex diary and inbox management international travel and executivelevel support.
• Strong understanding of financial administration billing processes and expense management.
• Advanced proficiency in Microsoft Outlook Word Excel and PowerPoint with the ability to produce highquality documents and presentations.
• Experience using CRM matter management and time recording systems is advantageous.

How we will support you

As a firm we make a significant investment in training and supporting members of the team through their career with Clifford Chance.

We offer opportunities to access externally recognised training qualifications including consulting skills Lean Six Sigma recognised project management certifications and training in change management and addition to this the nature of the work and interaction with the stakeholders will drive continuous on-the-job learning.

Additional Information :

Hybrid working

This role follows our balanced hybrid working approach and as long as business needs allow you will be supported to work in a hybrid way with the expectation of working from the office for a minimum of 50% of your time.

What we offer including our broad range of benefits and working environment

When you join Clifford Chance you will have access to a broad range of benefits to support you across many aspects of your personal and professional life including financial wellbeing lifestyle and family friendly benefits. For more information on what we offer specifically in the UK please visit our What We Offer page on our career site. 

Equal opportunities

At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age.  This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity an equality of aspiration and an equality of experience to everyone who works in our firm. 

Find out more about our inclusive culture here.

Remote Work :

No

Employment Type :

Full-time