Coordinator, Grant Programs

Powered by Passion. United by Purpose. Build for Impact.

At Maple Leaf Sports & Entertainment Partnership (MLSE) we exist to deliver the ultimate fan experience by lifting trophies spirits and communities united as one.

Were more than a workplace. We are a team of passionate people boldly building the future of sport and entertainment together. We believe in the power of play the strength of collaboration and the energy that comes from showing up with purpose.

From the ice to the pitch the hardwood to the digital arena were proud to be the driving force behind the Toronto Maple Leafs (NHL) the Toronto Raptors (NBA) Toronto FC (MLS) Toronto Argonauts (CFL) and development teams with the Toronto Marlies (AHL) Raptors 905 (NBA G League) Toronto FC II (MLS NEXT Pro League) and Raptors Uprising Gaming Club the Toronto Raptors Esports franchise in the NBA 2K League.

We bring these teams and world-class entertainment to life at our iconic venues including Scotiabank Arena BMO Field Coca-Cola Coliseum Ford Performance Centre BMO Training Ground and OVO Athletic Centre. Off the field we serve up elevated dining at e11even Real Sports and our signature club spaces like Hot Stove Club ScotiaClub and Platinum Club.

Through MLSE Foundation and MLSE LaunchPad we use the power of sport to help youth facing barriers reach their full potential. Since 2009 weve invested more than $45 million into Ontario communities -- and were just getting started.

This is what it means to be One MLSE: a culture where everyone plays a role everyone belongs and everyone contributes to something bigger than themselves.

So if youre ready to play with purpose grow with passion and win as one wed love to have you on our team.

** We know that great candidates come from a variety of backgrounds and experiences. Even if you do not meet every qualification listed we encourage you to apply. Your unique perspective transferable skills and lived experience may be exactly what were looking for. **

Job Description

Reporting to the Manger Community Development the Coordinator of Grant Programs is a highly organized collaborative and detail-driven team-player who is just as comfortable operating in a corporate setting as they are in a community one. Success in this role requires a strong mix of project management relationship-building and administrative skills to support the delivery and impact of MLSE Foundations grant making programs.

Youll need to be comfortable managing competing priorities driving systems and streamlining processes while also showing care and responsiveness in supporting our partners. A growth mindset exceptional communication skills and a commitment to equity and community development are essential.

WHAT YOULL BE DOING:

Grant Program Operationalization (35%):

You will play a key role in delivering the annual Community Action Grant program by supporting internal processes systems and workflows that keep things running smoothly.

• Annual grant cycle execution: Support all stages of the grant cycle including planning public rollout adjudication committee coordination fund disbursement and reporting. Ensure timelines are met documentation is accurate and the process reflects MLSE Foundations commitment to equity and transparency.

• Grant management system (GMS) operations: Serve as the day-to-day administrator of MLSE Foundations GMS (Good Grants). Create and maintain application forms communication templates and backend workflows. Provide technical assistance to applicants and troubleshoot system issues in collaboration with software vendors.

• Records management: Ensure all grant records and documents are up to date organized and compliant with CRA regulations and MLSE Foundations internal policies. Support the preparation and processing of grant disbursements and related financial documentation.

Grantee Relationships & Partner Support (35%)

You will act as a key relationship-builder helping to create a strong network of community partners and ensuring they feel supported throughout the granting process.

• Applicant engagement & support: Serve as a first point of contact for applicants offering guidance on eligibility application questions and technical support. Help assess fit and alignment with MLSE Foundations granting guidelines and provide a positive and accessible applicant experience.

• Relationship management & stewardship: Foster open two-way communication with grantees to build trust gather feedback and identify opportunities to enhance the grant program. Actively steward relationships to support a positive connection with the MLSE Foundation brand.

• Capacity-building & partner services: Connect funded partners with additional supports including: Site visits storytelling and content opportunities donation program measurement & evaluation tools etc to help strengthen partners ability to deliver impact in their communities.

Operations and Administrative Support (30%)

Beyond program execution this role plays a critical part in maintaining the behind-the-scenes infrastructure that enables our grants to flow efficiently ensuring strong documentation financial accuracy responsive communication and internal team organization.

• Records & compliance management: Maintain complete and accurate records for all grant-related activities ensuring proper documentation is in place for audit compliance and reporting purposes. Align all processes with CRA requirements internal policies and MLSE Foundation by-laws.

• Financial administration: Coordinate the preparation and submission of financial documents including grant agreements invoices payment requests and receipts. Work closely with internal finance teams to ensure timely and accurate disbursement of funds and payment of expenses.

• Inbox & public inquiries: Manage the general grant inbox triaging incoming messages responding to applicant and public inquiries and directing requests to appropriate team members. Ensure timely professional and consistent communication with external stakeholders.

• Reporting & impact analysis: Support the preparation of quarterly board reports and annual funding summaries. Help synthesize grant data and partner feedback to demonstrate program outcomes and inform strategic decisions.

• Team operations & systems support: Oversee and maintain the organization of MLSE Foundations SharePoint system ensuring documents are filed accurately and accessible. Support overall team efficiency by contributing to process improvements workflow documentation and internal knowledge-sharing tools.

YOURE A GREAT FIT FOR THIS JOB IF YOU ARE:

• Detail-oriented and organized: You have a sharp eye for detail and take pride in getting things right the first time. You can manage large volumes of data and information without losing track of the small things. You enjoy creating and maintaining organizational systems project trackers and workflows that help others stay on top of their work. You thrive in environments where precision and consistency matter.

• A clear and confident communicator: Youre comfortable engaging with a wide range of stakeholders from community partners to internal leadership with empathy clarity and professionalism. You can translate complex information into accessible language and adjust your communication style depending on your audience. You proactively keep others informed and are skilled at managing up to ensure alignment and shared understanding.

• Relationship-focused and community-centred: You build trust easily and are deeply invested in fostering respectful reciprocal relationships. You understand the importance of listening to community voices and are committed to strengthening partnerships that advance shared goals. You demonstrate empathy humility and responsiveness in all of your interactions.

• Tech savvy and systems minded: Youre comfortable working across multiple digital platforms and can quickly pick up new software and tools. You enjoy streamlining processes troubleshooting issues and using technology to make work more efficient for yourself and others. Experience with grant management systems or CRM platforms is a plus but your curiosity and adaptability are just as valuable.

• Equity driven and inclusive: You bring a strong equity lens to your work and are mindful of how systems policies and decisions impact marginalized communities. Youre committed to inclusive practices and to ensuring that community funding is delivered in a way that is accessible transparent and responsive to community defined priorities.

• Proactive and collaborative: You take initiative follow through and ask questions when something is unclear. Youre a team player who contributes to a positive solutions-focused work environment and youre willing to pitch in wherever needed to help the team succeed. You approach challenges with curiosity rather than frustration.

EDUCATION & EXPERIENCE

• Post-secondary degree or diploma in a relevant field (e.g. nonprofit management public administration community development business or a related discipline).

• 13 years of professional experience ideally in an administrative grants management or nonprofit setting.

• Experience using Grant Management Software (e.g. Good Grants Blackbaud WizeHive) or Customer Relationship Management (CRM) tools (e.g. Salesforce HubSpot) is a strong asset.

• Prior experience in the nonprofit or charitable sector particularly in grantmaking or program coordination is considered an asset.

• Valid drivers license.

• Proficiency in Microsoft Office (Word Excel Outlook PowerPoint) and/or quick to learn new digital tools.

• Willingness to work occasional evenings and weekends as required to support program activities and site visits.

• Commitment to upholding MLSE policies including Health & Safety and service standards.

Please note this position is 32 hours per week with some evenings weekends and/or holidays may be required based on schedule. It is located at MLSE LaunchPad at 259 Jarvis (at Dundas).

Please apply by Thursday April 23 at 11:59 pm.

Compensation: $25.43/Hour

Job Posting Compensation Range/Rate:

$25.43 / hour