Project Coordinator

The Project Coordinator will supports the planning coordination and delivery of our upcoming capital redevelopment project to ensure the work is completed safely on time within approved scope and budget and in accordance with organizational standards.

Working collaboratively with internal stakeholders consultants contractors and service partners the Project Coordinator will provide coordination and oversight throughout the project lifecycle including planning design development procurement construction occupancy and closeout. The position integrates project scope scheduling financial tracking risk considerations and communication to support functional operational and user focused project outcomes. 

Through effective coordination and execution the Project Coordinator will contribute to the successful delivery of Halton Healthcares capital infrastructure objective while supporting safe efficient and well-planned use of facilities.  The Project Coordinator will:

• Support the development and implementation of project charters work plans timelines and risk considerations.
• Coordinate design development activities including review of drawings specifications and project documentation.
• Monitor project progress and support resolution of issues to maintain project objectives.
• Assist Project Managers with planning and delivery activities on large or complex capital projects as required.
• Coordinate the procurement engagement and oversight of external consultants contractors and service providers. 
• Facilitate project meetings and act as a key point of contact between project teams and stakeholders. 
• Support tendering processes including bid evaluation recommendations and award coordination. 
• Monitor consultant and contractor performance to ensure compliance with contracts codes standards and specifications. 
• Support contract closeout activities including documentation inspections and deficiency resolution.
• Assist in developing monitoring and reporting on detailed project budgets in collaboration with internal stakeholders and external partners.
• Review approve and process invoices progress claims and change orders in accordance with organizational policies.
• Coordinate procurement activities (purchasing requests RFQs tenders) and occupancy planning activities
• Support the delivery installation commissioning & readiness of furniture equipment & systems.
• Coordinate inspections testing and approvals required to achieve safe and functional occupancy.
• Support postoccupancy reviews and coordination of outstanding deficiencies or warranty items.
• Prepare project updates reports and documentation for stakeholders governance committees and leadership.
• Collaborate with internal departments to support effective coordination and integration of project activities.

Qualifications :

• Bachelors degree in Business Administration or related field. 
• Minimum 5 years experience coordinating large-scale projects in a healthcare setting.
• Excellent communication (verbal/written) strong interpersonal and customer service skills.
• Strong leadership abilities and works effectively in a team oriented environment.
• Knowledge of the hospital guidelines and internal processes overall contract management (consultants suppliers and contractors) and project documentation (ie. CCDC).
• Knowledge of the Ontario Building Code Canadian Standards Association standards and guidelines AODA Code Plus and Occupational Health & Safety standards. 
• Awareness and adherence to infection control precautions and protocols in a hospital.
• Knowledge of design development stages and construction management.
• Excellent problem solving skills.
• Skilled in specialized technology (ie. MS office MS Project AUTOCad Adobe Sharepoint).
• Demonstrate excellent organizational skills and ability to develop systems/processes that create efficient work flow and time management.

Additional Information :

Status: Temporary Full-time

Hours:  Monday Friday 7.5 hour day shifts hours are subject to change based on operational needs

Site: Multi-site - Milton Oakville or Georgetown as required

Internal Applicants Due By: April 27th 2026

REF3403T

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity equity and inclusion throughout our operations policies and culture. If you are passionate about what you do motivated by a job well done and as committed to excellence quality and patient satisfaction as we are wed like to hear from you. Please attach your current resume directly to this posting.

Please note that while this job is posted on Halton Healthcares career page it may also appear on third-party job boards.  These external platforms may use automated tools including artificial intelligence for candidate screening and matching.  We do not control or influence these processes.  To ensure your application is reviewed by our team we recommend applying directly through our Halton Healthcare careers site.  

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities.  In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health Safety & Wellness team prior to their start date as a condition of employment.  This includes demonstrating compliance with Halton Healthcares Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare.  Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Remote Work :

No

Employment Type :

Contract