Audit Liaison

Position Summary 

The Audit Liaison is an exempt full-time professional position within the Office of the Director of Finances Internal Controls and Compliance unit. This role serves as a key partner to City departments in coordinating and supporting internal and external audits including those performed by the Citys Internal Controls and Compliance team the City Controllers Office external auditors and State and Federal oversight agencies. 

The Audit Liaison assists departments in understanding audit requests gathering and organizing all required documentation and ensuring responses are complete accurate and submitted timely. The position helps translate audit requirements into clear action steps for departments supports the development of corrective action plans and contributes to strengthening the Citys overall internal control and compliance posture. 

This role reports to the Director of Internal Controls and Compliance (or designee). 

Essential Functions 

Audit Coordination & Support 

• Serve as the primary point of contact between assigned departments Internal Controls and Compliance and internal/external auditors during all phases of audits (planning fieldwork testing and reporting). 

• Coordinate the intake tracking and fulfillment of all audit requests including document requests samples and follow-up questions. 

• Assist in scheduling and coordinating audit meetings walkthroughs and interviews with departmental staff. 

• Monitor audit timelines and deadlines; proactively follow up with departments to ensure timely and complete responses. 

Documentation Gathering & Quality Review 

• Work with departments to identify gather and organize source documents reports policies procedures and other evidence required for audits. 

• Review documentation for completeness clarity and consistency before submission to auditors. 

• Maintain organized electronic audit folders logs and tracking tools ensuring that records are properly labeled stored and accessible. 

Internal Controls & Compliance Support 

• Identify control gaps process issues or recurring themes raised during audits and communicate them to Internal Controls and Compliance leadership. 

• Assist departments in developing and documenting corrective action plans (CAPs) in response to audit findings. 

• Track corrective action progress and follow up with departments to reduce repeat findings and support sustainable remediation. 

• Provide basic guidance and support to departmental staff on internal controls documentation expectations and audit readiness best practices. 

Communication & Stakeholder Engagement 

• Maintain clear professional communication with departmental liaisons Central Finance staff auditors and other oversight entities. 

• Prepare and distribute status updates on active audits highlighting upcoming deadlines outstanding requests and emerging issues. 

• Escalate concerns delays or risk areas to the Director of Internal Controls and Compliance when audit timelines or quality may be impacted. 

Reporting Tracking & Continuous Improvement 

• Maintain audit tracking tools and dashboards summarizing requests response times and key issues. 

• Assist in compiling post-audit summaries and lessons learned to inform citywide process improvements and training. 

• Support the development of standard templates checklists and guidance documents to improve audit readiness across departments. 

• Perform other related duties as assigned that support the mission of Internal Controls and Compliance and the Office of the Director of Finance. 

Competencies Knowledge Skills and Abilities 

• Knowledge of Auditing and Internal Controls: General understanding of audit processes internal controls financial documentation and compliance concepts. 

• Government / Grants Awareness (Preferred): Familiarity with governmental accounting the Single Audit and/or grant compliance requirements is helpful. 

• Organization & Time Management: Ability to manage multiple audits competing deadlines and large volumes of documentation simultaneously. 

• Communication Skills: Strong written and verbal communication skills; able to clearly explain audit requests and expectations to departmental staff. 

• Analytical & Critical Thinking Skills: Ability to review documentation for completeness and accuracy identify gaps and suggest improvements. 

• Collaboration & Customer Service: Ability to build effective working relationships with departments and auditors; responsive and solutions-oriented. 

• Confidentiality & Professionalism: Ability to handle sensitive information responsibly and maintain professional judgment. 

• Technical Skills: Proficiency with Microsoft Office (Excel Word Outlook) and comfort working with shared drives document management tools and tracking spreadsheets or databases. 

Qualifications :

• Bachelors Degree: A bachelors degree in Accounting Finance Business Administration Public Administration or a closely related field is required. 

• Experience: 

• Minimum of 13 years of experience in auditing accounting compliance grants management or a related financial/administrative role. 

• Experience working with audits internal controls or documentation-heavy processes is strongly preferred. 

• Preferred: 

• Experience with governmental entities or non-profit organizations. 

• Familiarity with internal control frameworks (e.g. GAO Green Book COSO) and/or federal grant requirements (e.g. Uniform Guidance). 

Additional Information :

TO APPLY: Interested candidates must submit a cover letter resume and references.

Salary Range: $65000 - $80000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation sick leave and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses extending not only to City employees but in some cases spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22 2023 vaccinations are no longer required for new employees that work in non-medical non-emergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that are patient-facing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.

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Employment Type :

Full-time