Description:

Job Description Summary:

Duties and Responsibilities:

Administration and Operations (60%)

Operational Coordination

• Provides operational support to the Nursing Programs leadership
• Coordinates calendars meetings correspondence and travel arrangements
• Serves as a primary administrative contact for Nursing Programs operational needs
• Supports implementation of Nursing Programs strategic initiatives
• Develops and maintains project timelines to ensure initiatives remain on schedule
• Identifies opportunities to streamline administrative processes and improve efficiency

Accreditation and Regulatory Support

• Assists with preparation and submission of reports to regulatory and accrediting bodies
• Maintains official accreditation documentation and correspondence (BRN CCNE AACN NLN and others)
• Supports documentation tracking related to program approvals and regulatory communication
• Assists with scheduling meetings and communications with regulatory agencies
• Maintains strategic planning documentation and distributes updates to stakeholders

Operations Infrastructure

• Coordinates Nursing Programs meetings advisory board meetings and external engagement activities
• Maintains operational contact lists and workflow documentation
• Routes Nursing Programs support requests to appropriate departments
• Supports coordination of Nursing Programs events and initiatives
• Serves as a coordination point for community partnerships and external stakeholders
• Verifies completion of graduation requirements related to licensure eligibility

Project Management

• Coordinates major Nursing Programs initiatives and tracks deliverables
• Maintains operational dashboards and tracking tools
• Supports implementation of new operational processes
• Assists leadership in monitoring progress toward strategic goals

Human Resources Coordination (25%)

Personnel Processes

• Coordinates staff recruitment documentation and personnel requisitions
• Ensures staff job descriptions remain current
• Tracks completion of performance evaluations
• Maintains faculty and staff organizational charts
• Supports onboarding logistics for new hires including workspace technology access and systems setup

Administrative Team Support

• Serves as a resource to program administrative assistants
• Coordinates administrative workflows across programs
• Identifies staff training needs and supports professional development coordination
• Supports Nursing Programs staff meetings and operational communications

Faculty and Staff Infrastructure

• Maintains faculty databases and internal tracking systems
• Coordinates internal directories and personnel lists
• Supports Nursing Programs program logistics and materials preparation

Budget and Financial Operations (5%)

• Assists with monitoring Nursing Programs cost center expenditures
• Processes procurement card transactions for Nursing Programs leadership
• Coordinates payment of institutional memberships and subscriptions
• Supports review of faculty workload and compensation documentation as needed

Facilities Coordination (5%)

• Coordinates with Facilities regarding workspace needs and accommodations
• Supports ergonomic and accessibility requests
• Maintains operational space documentation
• Assists with coordination of office assignments and logistics

Technology Coordination (5%)

• Serves as liaison with Information Technology Services
• Supports faculty and staff technology onboarding
• Maintains Nursing Programs distribution lists and shared platforms
• Coordinates access to Nursing Programs collaboration platforms
• Assists with troubleshooting operational technology needs

Service

• Participates in Nursing Programs committees and operational workgroups
• Supports BSN governance processes
• Represents the Nursing Programs in operational initiatives as appropriate
• Supports continuous improvement initiatives
• Other duties as assigned

Minimum Qualifications

Education and Experience

• Bachelors degree in business accounting or related field from an accredited institution preferred or 90 college credits and actively enrolled in a degree Bachelors degree program at an accredited institution required
• Minimum three years of administrative or operational experience in higher education or healthcare
• Experience coordinating complex organizational operations preferred
• Experience supporting accreditation or regulatory processes preferred

Skills

• Strong organizational and project coordination skills
• Excellent written and verbal communication
• Strong attention to detail and follow-through
• Ability to manage multiple priorities simultaneously
• Strong interpersonal skills and professional judgment
• Proficiency in Microsoft Office and administrative systems

Abilities

• Ability to manage complex administrative workflows
• Ability to maintain confidentiality and discretion
• Ability to work independently while coordinating across teams
• Ability to improve operational processes
• Ability to function effectively in a fast-paced academic environment
• Ability to coordinate multiple stakeholders and priorities

Preferred Qualifications

• Experience in nursing education or health professions education
• Experience supporting accreditation processes
• Experience in academic operations or program coordination
• Project management experience
• Experience supporting executive leadership
• Experience supervising administrative workflows

Employee Status:

Exemption Status:

Time Type:

Job Shift:

Pay Range: