Business Coordinator

Job Description

Based on the foundation of the Ted and Karyn Hume Center for National Security and Technology Virginia Tech launched the Virginia Tech National Security Institute (VTNSI) in September 2021. With a presence in Blacksburg and the Washington D.C. metro area the Institute aspires to be the nations preeminent academic organization at the nexus of interdisciplinary research technology policy and talent development. The National Security Institute will advance national security in pursuit of a secure America.

The Business Coordinator is a key member of the finance team at the Virginia Tech National Security Institute (VTNSI) performing a broad range of financial procurement and operational functions that support the Institutes daily business activities. This role requires a high degree of independence problem-solving ability and advanced technical expertise as the coordinator manages complex financial transactions across multiple systems and funding sources. Responsibilities include purchasing and receiving accounts payable travel authorizations and reimbursements payroll reconciliation encumbrance management and coordination of operational processes to ensure efficient and consistent service delivery.

The coordinator is responsible for ensuring that financial and operational transactions are processed accurately and in compliance with university state and federal policies. This includes reconciling operating foundation and research expenditures; managing payroll transactions and labor distribution; preparing financial reports; and analyzing and resolving discrepancies and system-related issues. Additionally the role involves fund management staff onboarding training and electronic reconciliations ensuring alignment with budget allocations and financial reporting requirements while supporting continuity and consistency across financial and operational functions.

In this role the coordinator reports to the Associate Director of Finance and Business Analytics and works closely with other functional units exercising sound judgment and maintaining a high level of accuracy and attention to detail. The Business Coordinator provides comprehensive backup support across financial and operational functions delivers high-quality customer service and manages complex fiscal and administrative matters independently. The role contributes to the efficiency effectiveness and reliability of both financial operations and broader Institute operations.

Required Qualifications

Demonstrated expertise in managing fiscal functions such as accounts payable/receivable purchasing travel processing payroll reconciliation journal entries and financial reconciliations in a professional setting.
Strong analytical and problem-solving skills with the ability to independently assess financial data identify discrepancies and implement effective solutions.
Excellent communication skills to effectively engage with stakeholders resolve inquiries and clearly present financial information.
Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines while maintaining a high level of accuracy and attention to detail.
Ability to work autonomously managing complex financial tasks and inquiries with minimal supervision and exercising sound judgment in decision-making in a deadline-driven environment.
Demonstrated proficiency with office software products such as spreadsheets calendaring and word processing with demonstrated strong proficiency with spreadsheets and formulas.
Bachelors Degree or equivalent related training and/or experience.

Preferred Qualifications

Experience with large enterprise database systems involving financial reporting payroll purchasing or travel.
Experience interpreting and applying complex regulations policies and organizational processes.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Salary Commensurate with Experience

Hours per week

40 hours per week

Review Date

April 21 2026

Additional Information

We are unable to sponsor work visas for this position.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.